Document Controller, NA

About Vantage Data Centers

Vantage is committed to being a workplace of inclusion, equity, respect and acceptance. We celebrate diversity and intentionally seek out opportunities to learn from one another’s experience.

Vantage Data Centers powers, cools, protects and connects the technology of the world’s well-known hyperscalers, cloud providers and large enterprises. Developing and operating across North America, EMEA and Asia Pacific, Vantage has evolved data center design in innovative ways to deliver dramatic gains in reliability, efficiency and sustainability in flexible environments that can scale as quickly as the market demands.

Construction Department

The Construction team is responsible for the entire process flow of delivering the physical data centers from shovel ready state through commissioning, working with Sales, Operations, and management along the way. Construction implements and complete upon the work product developed by the Development & Engineering (D&E) team. The team also leads Vantage’s build partners to success through technical feedback and review, and actively participating in review of schedule and budget. Many times, a role like this at other companies is purely oversight. One thing that distinguishes Vantage is that our construction teams are given the responsibility and authority to directly drive the process. When compared to external resources, our internal team can ensure the key stakeholders are engaged in the decision-making process to align long-term operational sustainability with value engineering and cost metrics to deliver products aligned with company goals. This approach empowers each member of the team to drive high- impact decisions and even more impactful results.

Position Description

Vantage is looking for an ambitious and self-starting Document Controller to drive core project coordination efforts across a wide spectrum of ongoing construction projects. Daily responsibilities include change order management, meeting coordination, administration of project observation reports, project financials, and transition of close-out documentation to operations. Regular partnership and coordination is required with internal resources and design-build contractors.

This role can be based in any of our US locations: Denver, CO; Phoenix, AZ; or Santa Clara, CA.

Essential Job Functions

• Drive the management of the Project Authorization, Contracts, and PO processing for vendors engaged on various projects

• Lead the vendor onboarding and set up so that it is completed in a timely matter

• Facilitate weekly project reporting

• Ensure vendors and contractors are paid accurately and on time

• Review budgets weekly and lead change order requests

• Lead all aspects of template development and management

• Own the Microsoft team’s page

• Audit Procore for organization of documents

• Liaison between accounting and legal

• Ensure project compliance with Vantage document controls and file specifications

• Additional duties as assigned from time to time by Management

Job Requirements

• Bachelor’s in construction management, or similar field, or equivalent experience is preferred

• 3+ years of experience as a Project Coordinator in assisting or coordinating construction projects of growing complexity required

• Data Center experience is preferred

• Experience in CSA (civil, structural, architectural) and MEP (mechanical, electrical, plumbing) construction management is a strong preference

• Contract preparation experience is preferred

• Expected travel is less than 5%, but may grow and evolve over time

Additional Details

• Salary Range: $70,000 - $80,000 Base + Bonus (this range is based on Colorado market data and may vary in other locations)

• This position is eligible for company benefits including but not limited to medical, dental, and vision coverage, life and AD&D, short and long-term disability coverage, paid time off, employee assistance, participation in a 401k program that includes company match, and many other additional voluntary benefits.

• Compensation for the role will depend on a number of factors, including your qualifications, skills, competencies, and experience and may fall outside of the range shown.

We operate with No Ego and No Arrogance. We work to build each other up and support one another, appreciating each other’s strengths and respecting each other’s weaknesses. We find joy in our work and each other, actively seeking opportunities to inject fun into what we do. Our hard and efficient work is rewarded with an above market total compensation package. We offer a comprehensive suite of health and welfare, retirement, and paid leave benefits exceeding local expectations.

Throughout the year, the advantage of being part of the Vantage team is evident with an array of benefits, recognition, training and development, and the knowledge that your contribution adds value to the company and our community.

Don't meet all the requirements? Please still apply if you think you are the right person for the position. We are always keen to speak to people who connect with our mission and values.

Vantage Data Centers is an Equal Opportunity Employer

Vantage Data Centers does not accept unsolicited resumes from search firm agencies. Fees will not be paid in the event a candidate submitted by a recruiter without an agreement in place is hired; such resumes will be deemed the sole property of Vantage Data Centers.