Position Title: Document Control Specialist (Top Secret Inventory Project)
Location: Naval History and Heritage Command (NHHC), Washington Navy Yard, Washington, D.C.
Employment Type: Contract 1 year + 3 Months
Security Clearance: Top Secret (with current CV enrollment)
Salary if W2: 70-75K + Benefits
Hourly if 1099: 57.00 minus Benefits
Position Overview
The Naval History and Heritage Command (NHHC) is seeking a highly skilled Document Control Specialist to join our team for the Top-Secret Inventory Project. This role involves conducting a detailed document-by-document inspection to identify materials with Top Secret classification markings. The ideal candidate will possess exceptional attention to detail, experience handling classified materials, and proficiency in Microsoft Office, particularly Excel.
Key Responsibilities
Document Inspection:
- Perform meticulous document-by-document inspection of various collections to identify Top Secret materials.
- Ensure proper documentation and reporting of all identified Top Secret materials.
Classified Material Handling:
- Manage and handle documents containing sensitive and classified information in compliance with security protocols.
- Collaborate with the Top-Secret Control Officer (TSCO) to ensure accurate classification and handling of materials.
Inventory Management:
- Maintain accurate inventory records of all inspected materials, noting details such as box numbers, folder numbers, document titles, and page counts.
- Use Microsoft Excel or comparable software for updating and managing inventory records.
Reporting:
- Prepare and submit weekly progress and status reports, detailing metrics, encountered issues, and planned activities.
- Participate in weekly meetings with NHHC technical advisors to discuss project progress and challenges.
Compliance and Security:
- Adhere to all relevant security protocols and regulations for handling classified materials.
- Complete required security training and maintain Top Secret security clearance.
Project Management:
- Contribute to the development and execution of a detailed project plan, including timelines, workflows, and staffing plans.
- Ensure project tasks are completed accurately and within the specified timeframe.
Collaboration:
- Work closely with NHHC staff and other contractors to ensure seamless project execution.
- Coordinate with security personnel to address misclassifications and handling issues of Top-Secret materials.
Qualifications
- High school diploma required; Bachelor’s degree in History, Information Management, or related field preferred.
- Minimum of five years of experience working with Top Secret records.
- Proficiency in Microsoft Office Suite, particularly Excel and Word.
- Strong attention to detail and exceptional organizational skills.
- Effective written and verbal communication skills.
- Current Top Secret security clearance with CV enrollment date.
Training and Certifications You will Receive
- Defense Counterintelligence and Security Agency (DCSA) Training:
- DoD Initial Orientation and Awareness Training (IF140.06)
- Derivative Classification (IF103.16) – Annual requirement
- Level I Antiterrorism Awareness Training:
- Completed prior to gaining access to the facility and annually thereafter.
- Operations Security (OPSEC) Awareness Training:
Top Skills
What We Do
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AITHERAS, LLC is a customer-centric innovative IT consulting firm delivering timely and cost-effective solutions for our federal, state, local, and commercial clients. Since 2002, our clients have entrusted us with mission critical projects relying on our services and expertise in Data Analytics, Cloud Computing Services, IT Engineering and Application Development, Records and Data Management, Litigation Support, and Cyber Security. We are headquartered in Rockville, MD, an ISO 9001:2015 certified firm, a designated Small Business by the U.S. Small Business Administration (SBA), and a Minority Business Enterprise (MBE) by the State of Maryland Department of Transposition (MDOT).
As an accomplished technology solution provider, we prioritize understanding the challenges that our clients face to support achieving scalable and customer-centric solutions. Whether the challenge is expanded mission requirements, or budgetary pressures or shrinking workforces, we design custom solutions that maximize the investment for long-term success.
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