Director of Administration

THE FIRM

At Alston & Bird, an international law firm, we take pride in our work through impactful communication, collaboration, and community involvement. Our company culture has been recognized for Fortune magazine’s “100 Best Companies to Work For©” for 25 years in a row. This accolade, along with many others, fosters a continuous drive for innovation and professional development amongst our employees. Here at Alston & Bird, we have built a foundation of trust, consistency, and humanity that contributes to our overall success.

JOB DESCRIPTION

Under the direction of the Chief Human Resources Officer and the New York Partner in Charge, Alston & Bird is seeking an experienced legal professional with extensive industry knowledge and proven experience in law firm administration, law firm management, or related field. This position will oversee daily operations of our 170+ lawyer New York office alongside key stakeholders while executing firm goals and initiatives. Candidates should have strong organizational skills, excellent problem-solving skills, meticulous attention to detail and accuracy; excellent written and oral communication skills, be a thought leader, and the ability to multitask and thrive under tight deadlines.

ESSENTIAL DUTIES

• Oversee the management of all administrative operations including but not limited to Human Resources, Facilities, and Conference Services.

• Work with the partner-in-charge, C-Suite and other firm leaders on various matters including lease management and emergency preparedness.

• Manage construction projects and oversee the execution of internal office relocations.

• Work with C-Suite and other firm leaders to develop and implement firm policies and procedures, as well as ensuring compliance with local and Federal legal standards.

• Participate as a member of the firm’s Executive Staff Leadership.

• Coordinate and develop a cohesive management team.

• Participate in the interviewing and hiring of professional staff.

• Coordinate with C-Suite and other firm leaders conducting performance reviews for Executive Staff Managers.

• Provide coaching and development of all administrative staff.

• As needed, manage and/or participate in employee relations, and performing other duties as needed.

• Work closely with C-Suite and other firm leaders to develop firmwide practices and ensure adherence to same.

• Familiarity with reading and understanding financial statements.

• Analyze office metrics and other financial data.

• Be accountable for efficient performance of office operations, identify areas of improvement, and recommend process improvement as needed.

• Establish and maintain strong relationships with partner-in-charge, office practice group leaders, C-Suite, and other firm leaders.

• Participation in high-level projects that impact more broadly the firm’s business.

• Facilitate communication between departments and cross-offices.

• Ensure cohesion among NYC office’s administrative functional departments.

• Collaborate with colleagues across the firm.

SKILLS NEEDED TO BE SUCCESSFUL

• Commitment to providing superior customer service.

• Excellent leadership, problem-solving and communication skills.

• Ability to collaborate with a variety of stakeholders.

• Excellent interpersonal skills, ability to work under pressure, and deal with demanding deadlines, strong attention to detail, and a collaborator.  

• Thorough knowledge of Firm systems and procedures to efficiently meet Firm personnel demands.

• Advanced technical skills including prior experience with recruiting software and HRIS systems. 

• Ability to handle confidential information with discretion.

• Familiarity with employment law principles, policies, and procedures.

• Demonstrates teamwork, creativity, a desire for continuous improvement, and commitment to professionalism.

• Ability to interact effectively with people at all levels of the firm.

EDUCATION & EXPERIENCE

• Minimum of 10 years’ previous management, HR, or operations experience in a law firm or professional setting or a combination of experience and education.

• Bachelor’s degree preferred.

The salary range for this position in New York City is $225,000 – $330,000 and represents the firm’s good faith minimum and maximum range for this role at the time of posting. The actual salary offered will be dependent on various factors, including but not limited to, the candidate's experience, education, relevant certifications, geographic location, market demands, and specific business needs. Generally, candidates are considered for the higher end of the salary range when they bring the requisite level of experience and expertise to the role.

If you seek a collaborative, diverse and thriving workplace culture, then you’ll enjoy your career with us!

EQUAL OPPORTUNITY EMPLOYER

Alston & Bird LLP is an Equal Opportunity Employer does not discriminate on the bases of any status protected under federal, state, or local law. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law on the basis of race, color, religion, sex, age, sexual orientation, gender identity and/or expression, national origin, veteran status or disability in relation to our recruiting, hiring, and promoting practices.

The statements contained in this position description are not necessarily all-inclusive, additional duties and responsibilities may be assigned and requirements may vary from time to time.

Professional business references and a background check will be required for all final applicants selected for a position.

If you need assistance or an accommodation due to a disability you may contact us at [email protected].

Alston & Bird is not currently accepting resumes from agencies for this position. If you are a recruiter, search firm, or employment agency, you will not be compensated in any way for your referral of a candidate even if Alston & Bird hires the candidate.