Digitalization Intern

Join our global team for a career filled with opportunities to solve challenges both small and large, local and global, simple and complex.

Job title

Intern, FSS

Purpose

Intern is part of the FSS team. Intern will be responsible in assisting with all tasks being assigned.

Interrelations

The position reports to Senior, Digitalization.

Formal authorities

Has the authority to act within this Functional Description and within the chart of authority as outlined in the company’s Global Integrated Management System (GIMS).

Main responsibilities

Position-holder is responsible for:

• Registering supplier invoice data into accounting system
• Managing supplier invoice coding and administer invoice approval workflow, including seeking direct approval from business operations
• Processing of non-PO accounts payable vouchers and month-end accruals
• Processing of three-way match transactions in our financial platform and related month-end accruals
• Ensuring appropriate storage of all scanned invoices on accounting system
• Make sure CoA is correctly applied
• Performing annotation for supplier invoices in the digitalization tool
• Attending to internal queries
• Other ad-hoc duties as required
• IMP training in Hypatos
• Supplier Master Data clean up
• Processing invoices in Hypato

Accountabilities

The position-holder will be measured against:

• Meeting financial deadlines
• Accounting accuracy
• Ensure compliance of Chart of Authority
• Delivering of relevant, timely and accurate information
• KPI’s specified in SLA

Health & Safety

As an employee:

The employee is responsible to adhere to the company’s health and safety* requirements to ensure their own safety and the safety of their colleagues by:

participating in risk assessment processes in the workplace completing required health and safety training and certifications following safe work practices and procedures and use personal protective equipment (PPE) when required inspecting equipment and the workplace regularly and actively eliminating hazards reporting accidents, incidents, injuries, near misses, safety risks and issues of non-compliance with health and safety procedures according to internal procedure Developing the safety culture at own workplace and cooperating with others on matters relating to health and safety

*this includes physical as well as psychosocial health and safety

Qualifications

• Bachelor’s degree preferably in Accounting or Finance
• +0 years of relevant experience in finance, preferably processing in a high volume environment
• Good knowledge of accounting principles
• Previous experience in a similar environment within an organisation or SSC/BPO environment is advantageous
• Computer literacy – Excel, Word and other large enterprise systems is advantageous (e.g. IFS, SAP, Oracle etc.)
• Good command of the English language (spoken & written). Additional European / Middle Eastern / Asian language(s) skills will be advantageous

Additional preferences

• Excellent communication skills and cultural awareness
• Positive attitude, customer centric mindset and willingness to go the extra mile to meet organizational goals
• Previous experience in migration process and/or system implementation preferred
• Proven ability to learn and understand new software/accounting systems
• Ability to build good relationships with different stakeholders
• Attentive to detail and deadlines

• Structured and well-organised
• Ability to resolve problems and deal with high volume transactions
• Analytical skills
• Sharp judgment
• Ability to multi-task and prioritize
• Accountability and responsibility, independent working style