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Job Summary
This role will be responsible for raising DT’s capabilities regarding vendor management and cost management related to software licenses. The person in this role will work regularly with BDA’s Chief Digital Officer/Chief Information Officer, Vice Presidents, Directors, IT Operations Coordinator and others in the organization.
DUTIES AND RESPONSIBILITIES
• DT vendor management & process compliance
o Be the SME on vendor evaluation, selection & management processes, answering questions for people on the processes
o Review proposed contracts and orders for compliance to vendor management requirements
o Assist with preparation for Quarterly Business Reviews with key professional services vendors
o Ad hoc requests such as annual spend with a particular supplier
o Ensure contracts are sent to the corporate tracking and SOWs are tracked within DT
o Create and manage tracking system for vendor management (probably SharePoint)
• Vendor negotiation: take the lead on negotiating contracts with SaaS vendors up to $250K annual subscription value
• Create (as necessary) and maintain accessible repositories for contracts and other financial & vendor documentation
• Design (as necessary) and execute the following processes with a continuous improvement mindset:
o Dynamic (i.e., charges fluctuate based on usage) cloud subscription cost tracking
o License cost tracking (where it makes sense)
o Communicates proactively with Finance team about software expense performance
• Manage the plan & project coordination for DT’s forecasting and budgeting processes & ancillary deliverables, including executive decks, rollup workbooks and change tracking.
• Partner with DT leadership to prepare rollups and other materials needed related to the business of DT
• Special projects as assigned
JOB SKILLS AND TRAITS
In order to succeed at this role, a candidate must have the following skills and traits:
• Excellent written and verbal communication in English
• Excellent planning, organization, and execution skills
• Excellent prioritization skills, and ability to communicate options and tradeoffs when assistance is required to manage workload
• Excellent Microsoft Excel and PowerPoint skills, including building presentations and vendor & budget summary rollups for executives
• Prior experience creating and managing SharePoint workflows, sites, lists and doc libraries
• Prior experience generating ad hoc and manual reports
• Continuous improvement mindset
• Collaboration skills, including the ability to respectfully and effectively push for deliverables owed to them from people at all levels of the Digital Technology organization
QUALIFICATIONS
• 4-year college degree, or equivalent
• At least three years working with technology leaders on vendor and software cost management
• At least three years vendor negotiation for SaaS up to $250K / year subscription value
• Experience leading processes with technology leaders
• Demonstrated ability to keep information confidential and be discrete
BDA is more than a workplace - it’s a family. For more than four decades we’ve promoted a vibrant and welcoming culture that not only accepts but demands you to be different. The quirky, the bold, the creative and the unique make up the foundation of a company that the most iconic brands in the world look to help tell their story through the power of merchandise.
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Must be 18 years or older to apply.
Top Skills
What We Do
BDA is the nation's premier promotional Merchandise Agency™. We help our clients meet their business needs through the power of branded merchandise. Our clients consist of Fortune 1000 companies worldwide and every major U.S. sports league and team.
Customers come to us to extend their brand reach through strategic initiatives, custom campaigns, integrated eCommerce programs and sports sponsorship activations. And associates come to us for our high energy and high expectations. We are over 900 associates strong, operating in offices around the globe, including our newest office in Manila.
Our Locations:
Atlanta, Austin, Bentonville, Boston, Charlotte, Chicago, Cleveland, Dallas, Denver, Detroit, Greenville, Houston, Indianapolis, Jacksonville, London, Los Angeles, Manchester, Manila, Milwaukee, New York, Newark, Paris, Phoenix, Portland, Providence, Salt Lake City, San Antonio, San Diego, San Francisco, Seattle, Shanghai, Shenzhen, Washington D.C., and Windsor
Today, the company is celebrating 34 years of business with such high-profile brands as Coca-Cola, Sony, AT&T, NFL, Ford, Starbucks, GE, Kellogg’s, HBO, and many more.
Interested in joining the BDA family? Visit https://www.bdainc.com/culture/
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