Department Coordinator

Job Description:

Providing for loved ones, planning rewarding retirements, saving enough for whatever lies ahead – our policyholders count on us to be there when it matters most. It’s a big ask, but it’s one that we have the power to deliver when we work together. We collaborate and innovate – pushing one another to transform not just Pacific Life, but the entire industry for the better. Why? Because it’s the right thing to do. Pacific Life is more than a job, it’s a career with purpose. It’s a career where you have the support, balance, and resources to make a positive impact on the future – including your own.

We’re actively seeking a talented Department Coordinator to join our Consumer Markets Division (CMD) Finance and Product teams in Newport Beach, CA.

• This role is hybrid. We believe in empowering our employees to get work done both in and out of the office.

As a Department Coordinator you’ll move Pacific Life, and your career, forward by helping to coordinate departmental responsibilities and events between CMD Finance and Product. You will fill a new role that sits on a team of 9 people in the CMD Finance division. Your colleagues will include CMD Finance and Product teams.

How you’ll help move us forward:

• Oversee the full invoice process for both CMD Finance and Product departments via Coupa, ensuring timely, accurate, and efficient processing.

• Coordinate new hire onboarding, including submitting Workday requests, arranging equipment and software needs, and providing first-day assistance.

• Ensure new team members are added to all relevant distribution channels for seamless communication and integration into the team.

• Manage IT and facility-related requests, including access permissions, software needs, and office space reservations.

• Handle office-related requests such as name removals, furniture updates, and resolving office issues in a timely manner.

• Organize and manage departmental meetings, including quarterly CMD Product and Finance meetings, and support recognition initiatives.

• Coordinate offsite events, such as team-building activities, recognition dinners, and virtual gatherings as requested.

• Assist in supporting larger department-wide events, coordinating logistics alongside senior administrative staff.

• Provide calendar management and scheduling assistance to the department, ensuring meetings series are efficiently coordinated.

• Support departmental officers with calendar organization and meeting coordination as needed.

• Maintain an organized inventory of departmental records, office supplies, and equipment.

• Assist with project-related tasks such as creating and maintaining SharePoint sites to improve team collaboration.

• Support ad-hoc project requests and other duties as needed.

The experience you bring:

• 2+ years of experience

• Must be a strong team player with a collaborative mindset, able to work effectively with a diverse team and take direction from senior staff.

• Ability to adapt to changing priorities and maintain a proactive approach in a fast-paced environment.

• Strong organizational and multitasking abilities, with a keen attention to detail.

• Ability to handle confidential information with professionalism and discretion.

What makes you stand out:

• Previous experience with procurement, invoicing, and office administration

• Experience in Microsoft Office Suite including Outlook, PowerPoint, Word, Excel and Power BI

You can be who you are.

People come first here. We’re committed to a diverse, equitable and inclusive workforce. Learn more about how we create a welcoming work environment through Diversity, Equity, and Inclusion at www.pacificlife.com. What’s life like at Pacific Life? Visit Instagram.com/lifeatpacificlife.

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Base Pay Range:

The base pay range noted represents the company’s good faith minimum and maximum range for this role at the time of posting. The actual compensation offered to a candidate will be dependent upon several factors, including but not limited to experience, qualifications and geographic location. Also, most employees are eligible for additional incentive pay.

$23.86 - $29.16

Your Benefits Start Day 1  
 

Your wellbeing is important to Pacific Life, and we’re committed to providing you with flexible benefits that you can tailor to meet your needs. Whether you are focusing on your physical, financial, emotional, or social wellbeing, we’ve got you covered.

• Prioritization of your health and well-being including Medical, Dental, Vision, and Wellbeing Reimbursement Account that can be used on yourself or your eligible dependents

• Generous paid time off options including: Paid Time Off, Holiday Schedules, and Financial Planning Time Off

• Paid Parental Leave as well as an Adoption Assistance Program

• Competitive 401k savings plan with company match and an additional contribution regardless of participation

EEO Statement:

Pacific Life Insurance Company is an Equal Opportunity /Affirmative Action Employer, M/F/D/V. If you are a qualified individual with a disability or a disabled veteran, you have the right to request an accommodation if you are unable or limited in your ability to use or access our career center as a result of your disability. To request an accommodation, contact a Human Resources Representative at Pacific Life Insurance Company.