Coordinator, Events & Sponsorships

Summary:

The Coordinator, Events & Sponsorships is responsible for coordinating and providing technical assistance for Freedom Mortgage events, conferences, sponsorships, and philanthropic initiatives. The Events & Sponsorships Coordinator works closely with the Public Relations team to ensure programs are consistent with Brand and Corporate goals. The position reports to the Director, Corporate Events & Sponsorships.

This position will be Hybrid to the Marlton, NJ Office.

Essential Job Functions:

• Coordinates and organizes company special events, conferences, and philanthropic programs.

• Collaborates with marketing on event materials and communication timelines.

• Coordinates brand promotional merchandise.

• Sets up space and displays promotional materials.

• Coordinates and plans event & meeting deliverables: site selection, event design, event production, merchandise, marketing and communications.

• Coordinates with onsite event operations and implementation.

• Provides technical assistance for events and conferences.

• Administers event email distribution lists, tracks and organizes event data.

• Identifies and proposes new event opportunities and enhancements for existing efforts.

• Tracks to ensure sponsorship benefits and obligations are being met both internally and externally.

• Coordinates contests and sweepstakes: timelines, promotion, and prizing.

• Coordinates ticket operations: inventory, distribution and promotion.

• Renews and coordinates company’s memberships and associated benefits.

• Oversees accounting and invoicing for PR department.

• The position is a hybrid position based out of Marlton, MJ.

• Maintain regular and punctual attendance.

Other Related Duties:

Performs other related duties as assigned.

Supervisory Responsibilities:

This position is an individual contributor with no direct reports.

Qualifications:

To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

• Strong computer skills including data and file management.

• Excellent communication skills (written and oral) with an ability to adapt communication style to a number of different audiences and interact with clients and executive leadership.

• Ability to work well independently to facilitate and prioritize diverse projects concurrently, and possess excellent organizational skills, creative thinking and problem-solving in pressured situations.

• Have a good eye for detail, value quality and be driven towards excellence.

• Possess positive can-do attitude and customer service skills.

• Availability to work evenings and weekends as needed.

• Ability to travel as needed.

• Proficiency in Microsoft Suites: Word, Power Point, Excel. Experience with event software: Cvent and BidPal preferred. Additional IT and technical skills a plus.

• Understanding of mortgage, banking or real estate industry a plus

Education and/or Experience:

• Bachelor’s degree in event management, marketing or related field.

• One (1) to two (2) years of experience with special events.

Certificates, Licenses, Registrations:

None required.

Language Skills:

Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or government regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.

Mathematical Skills:

Ability to calculate figures and amounts such as discounts, interest, commissions, and percentages.

Reasoning Ability:

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

Customer Service Relationships:

Extensive contact with others and usually involves, several areas. Typically handles highly sensitive and/or confidential information.

Work Complexity:

Tasks are multiple and diverse with some interrelationship across processes. Work requires the direct application of a variety of procedures, policies and/or precedents. Addresses problems that are not immediately evident but typically not complex. Problems are typically within the immediate job area. Problems are typically solved through drawing from standard procedures and basic analysis.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit and talk or hear. The employee is frequently required to stand; walk; use hands to finger, handle, or feel; and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Must be able to lift moderate to heavy items as part of events.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work is normally performed in a typical interior office work environment which does not subject the employee to any hazardous or unpleasant elements. The noise level in the work environment is usually moderate.

Equal Employment Opportunity:

Freedom Mortgage is committed to providing equal employment opportunities to all employees and applicants without regard to race, ethnicity, color, sex, marital status, sexual orientation, gender identity or expression, pregnancy, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws.

Americans with Disabilities Act:

Applicants as well as employees who are or become disabled must be able to satisfactorily perform the essential job functions of the position either with or without reasonable accommodation. Applicants as well as employees are encouraged to meet with Human Resources as the organization shall review reasonable accommodations on a case-by-case basis in accordance with applicable law.

Job Responsibilities:

The statements reflect the general duties and responsibilities considered necessary to perform the essential functions of the job and should not be considered as an all-inclusive list of all the work requirements of the position. Freedom Mortgage Corporation may change the specific job duties with or without prior notice based on the needs of the organization.