Contracts Administrator/Specialist

If you’re looking for a special place to build or grow your career, you’ve found it. Whether you’re an experienced professional, a recent college graduate or somewhere in between, IDEX is a place where you can apply your existing skills and learn new ones in an environment where you can make an impact.

With interesting opportunities in engineering, marketing, sales, supply chain, operations, HR, finance, and more across more than 40 diverse businesses around the globe, chances are, we have something special for you.

Overall Purpose
The Contracts Administrator will be responsible for assisting the Contracts Manager in preparing, reviewing, negotiating, and administering contracts in accordance with company policy, as well as assisting with the review and preparation of bids/RFPs.  The candidate will interact daily with operations, sales and accounting staff and must be highly organized, detail oriented, and able to communicate effectively.

Primary Duties

• Responsible for first-line review of all contracts and formal procurements such as bids and RFPs.
• Answer contract-related questions and provide contractual information and support to operations and sales staff to ensure continued compliance with contractual obligations.
• Assist accounting staff in collecting required documentation and approvals for contract audits.
• Responsible for maintaining a high volume of detailed contract files and historical information in accordance with company policies, procedures, and ISO standards.
• Assist Contracts Manager in updating and maintaining standard contract templates.
• Draft contracts, modifications, acknowledgement letters, subcontract agreements, etc.
• Handle contractual insurance and bond requests.
• Responsible for performing contractual information research for data entry into Sharepoint.
• Responsible for completing special assignments as required.

Required Qualifications

• Bachelor’s degree required with minimum 2 years’ experience in Contract Administration, preferably in a municipal, federal and/or engineering services environment.
• Ability to work in a high-volume, fast-paced environment.
• Must be a self-starter, detail-oriented and highly motivated with the ability to work under minimum supervision.
• Must have excellent interpersonal and verbal/written communication skills.
• Proficient in MS Office (specifically Excel and Word).
• MS Sharepoint and Deltek Costpoint experience is a plus.
• Overall knowledge of Federal Acquisition Regulation (FAR) and DFAR.

Are you ready to join a different kind of company where our people, our culture, and our commitments are centered around providing trusted solutions that improve lives around the world?

IDEX is an Equal Opportunity Employer and Affirmative Action Employer. IDEX gives consideration for employment to qualified applicants without regard to race, color, religion, creed, genetic information, sex, sexual orientation, gender identity or expression, marital status, age, national origin, disability, protected veteran status, or any other consideration or protected category made unlawful by federal, state or local laws (Minorities/Females/Protected Veterans/Disabled).

Attention Applicants:  If you are an individual with a disability and require a reasonable accommodation to complete any part of the application process, please let us know. Likewise, if you are limited in the ability to access or use this online application process and need an alternative method for applying, we will determine an alternate way for you to apply. Please contact our Talent Acquisition Team at [email protected] for assistance with an accommodation. These contact tools may be used only by individuals with a disability for accommodation requests. Do not inquire as to the status of an application.