Contract Supervisor

Holman is a family-owned, global automotive services organization anchored by our deeply rooted core values and principles that have enabled us to continue Driving What’s Right throughout the last century. Our teams deliver the Holman Experience by treating our customers and each other as we would like to be treated, and creating positive, rewarding relationships all around.

The automotive markets Holman serves include fleet management and leasing; vehicle fabrication and upfitting; component manufacturing and productivity solutions; powertrain distribution and logistics services; commercial and personal insurance and risk management; and retail automotive sales as one of the largest privately owned dealership groups in the United States.

Job Inputs:

· Establishes project objectives, deliverables, and requirements pursuant to current departmental strategic efficiencies.

· Assigns tasks, provides guidance, and supports team members.

· Continues to enhance the new Holman legal operating model, including through refinement of departmental processes, development of metrics, and implementation of new technology tools.

· Delivers quality service on time to drive value for business.

· Identifies, assesses, and mitigates potential risks.

· Assists in the development of future transformation projects.

· Manages, reviews, and maintains all contract forms and agreements within the Legal department.

· Assists the Contract Manager in contract negotiations. Takes lead in negotiating standard contracts and amendments.

· Provides leadership, development, oversight, and guidance to Contract Analyst(s).

· Drafts, reviews, negotiates (as described above), finalizes and distributes contracts and amendments for clients and suppliers in the United States, Mexico, and Canada.

· Ensures each new contract or contract change is credit approved and matches approved profit and loss statement.

· Provides sample agreements as requested and for bid response purposes.

· Logs and tracks status of all prepared documentation.

· Negotiates contract changes requested by clients and suppliers.

· Prepares special reports and facilitates projects as necessary.

· Scans all contracts and back-up into imaging system and forwards to applicable departments.

· Prepares notifications of signed agreements.

· Provides feedback on contract questions to internal and external customers.

· Adds banking information for new lessee code set-ups.

· Trains new personnel (sales, sales support and client relations) on contract processes and procedures.

Education and/or Training:

· Bachelor’s degree is required (BA or BS).

· Additional education, certifications (including paralegal certification), or other distinctions are a plus

· Must have strong Microsoft Word, Excel and PowerPoint skills.

· Working knowledge of Nitro Pro, document comparison software (such as Litera Compare), and Transperfect a plus.

· Excellent written and verbal communication skills are required.

· Must be organized, have excellent attention to detail and the ability to handle multiple priorities.

Relevant Work Experience:

· 3+ years’ experience on hands-on commercial contract functions in a corporate legal department.

· Demonstrated ability to multitask while delivering quality and timely product in a fast-paced, sales-oriented, and deadline-driven environment.

· Prior experience in a legal environment a plus.

· Demonstrated ability to draft contractual terms and documents.

· Developing and implementing processes, methods, and tools to increase efficiency and accuracy.

· Must have solid understanding of or ability to learn Holman systems.

· Experience in contract negotiation is preferred.

Planning/Organizing/Managerial Knowledge:

· Strong organization, critical thinking, and problem solving skills

· Proactive, organized approach to multitasking and prioritization

· Effectively manages time and consistently meets deadlines with some guidance from manager

· Demonstrates accuracy, thoroughness and effectiveness in work

· Demonstrates attention to detail and commitment to doing quality work

· Adjusts quickly to new or changing assignments, processes and people

· Displays professionalism and remains composed when faced with challenges

· Learns from experience; modifies behavior to be more effective

· Recognizes one’s own strengths and opportunities for growth

· Applies expertise to improve efficiency and accomplish objectives within own area of responsibility

· Creating and maintaining project schedules

Communicating & Influencing Skills:

· Strong customer / client focus, both internal and external customers / clients

· Strong verbal and written communication skills

· Strong interpersonal and customer service skills

· Ability to summarize and express information and ideas in a clear and organized manner

· Anticipates and interprets customer needs to identify solutions

· Responds to non-standard requests; investigates with assistance from others as needed

· Gathers, clarifies, and applies information to provide timely and effective responses to the needs of both internal and external customers

· Takes personal responsibility for customer satisfaction and loyalty

· Works independently or with others within own area or department to achieve team goals

· Identifies and removes barriers to effective teamwork

· Offers support to other team members; follows through on commitments

· Applies emotional intelligence in responses and reactions

· Demonstrates consistency between words and actions

· Listens openly and carefully to others’ ideas and suggestions; respects opposing points of view

· Consistently earns trust, loyalty and respect of others

· Ability to present project updates and reports to Holman leadership and other stakeholders

Outputs:

· Responsible for generating and negotiating contracts with Holman’s clients in North America and Mexico.

· Responsible for managing the contract department staff and ensuring that work is completely timely with minimal errors.

· Responsible for follow-up of outstanding contracts to ensure end-to-end completion of agreements.

· Responsible for assisting sales force and sales support with contractual inquiries.

· Responsible for ensuring that all contract requests have received credit approval and that the requested contractual pricing has been approved by Holman’s senior level executives.

· Responsible for training of sales force and sales support on contract processes.

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At Holman, we exist to provide rewarding careers and better lives for employees and their families. We hire, train, empower, and reward exceptional people. Our journey is guided by our desire to get it right every time and the acknowledgement that we have an opportunity to be better. To be better, we have to do better, and to do better we must know better. That’s why we are listening, open to learning new things – about ourselves and each other. We will never stop striving for improved diversity, equity, and inclusion because we are successful together when we feel trusted and supported. It’s The Holman Way.

At Holman, your total compensation goes beyond your paycheck. To position you for success and provide a rewarding career and better life for you and your family, Holman is proud to offer you the benefits you deserve; including protection against illness, disability, loss of work, or preparation for retirement. Below is a brief overview of the programs available to full-time employees (programs may vary by country or worker type):

• Health Insurance
• Vision Insurance
• Dental Insurance
• Life and Disability Insurance
• Flexible Spending and Health Savings Accounts
• Employee Assistance Program
• 401(k) plan with Company Match
• Paid Time Off (PTO)
• Paid Holidays, Bereavement, and Jury Duty
• Paid Pregnancy/Parental leave
• Paid Military Leave
• Tuition Reimbursement

Benefits:

Regular Full-Time

We offer excellent benefits including health, vision, dental, life and disability insurance, and 401(k) with company match. Our time off benefits include Paid Time Off (PTO), paid holidays, bereavement, and jury duty. In addition, we offer paid pregnancy and parental leave, and supplemental paid military leave to eligible employees.

Click here for Washington State benefit information.

Temporary or Part-Time

In geographic areas with statutory paid sick leave, part-time and temporary employees will receive a paid sick leave benefit that meets the mandated requirements.

Click here for Washington State benefit information.

Pay:

We offer competitive wages that are commensurate with job-related skills, experience, relevant education or training, and geographic location, starting in the range of $81,210.00 - $117,760.00 USD annually for full time employees. The annual compensation range is comprised of base pay earnings.

Equal Opportunity Employment and Accommodations:

Holman provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. 

If you are a person with a disability needing assistance with the application process, please contact [email protected]

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.