Conference coordinator

Opal Group organizes live conferences catered to top executives and decision-makers across various industries. We provide high-quality events and information through unparalleled speaking sessions, workshops, and unique face-to-face networking opportunities.

The Conference Coordinator helps to produce the logistics and program for events. This role manages all aspects of conference-related materials and works closely with the Marketing, Sales, and Operations.

This position is remote, but occasional travel may be required.

Type of Job: FT international consultant

Salary: $1000 USD per month.

Only Resume and Cover Letters in English will be accepted

Key responsibilities:

• Establish and maintain relationships with key professionals, industry leaders, senior executives, and media within relevant vertical markets - Networking skills.
• Assist customers professionally, service-oriented during the execution of daily work and onsite at conferences, leadership, communication, and public skills.
• Manage the coordination of internal Travel, Transportation, and Shipping arrangements.
• Manage the coordination of VIP Speaker Travel
• Event management, planning and logistics in all stages.
• Liaise with speakers and sponsors to collect accurate and relevant information related to the website, conference brochures, and mobile app (logos, firm descriptions, biographies, headshots, presentations, and advertisements where applicable)
• Coordinate conference mailings, including notifications for hotel bookings, activity registrations, mobile app, printing materials deadlines, etc.
• Direct communication with the accounting department to review the event's status in terms of financial results, collections, expenses, other revenue, reservations, etc.
• Complaint management from event participants.
• Create and edit conference mobile app, including sponsor ads, speaker biographies, and speaker presentations.
• Manage registrations through databases..
• Facilitate organizing and coordinating panel discussions (for speakers) before the event.

Requirements include:

• Bachelor’s Degree preferred.
• Experience doing research and procurement.
• Ability to work under pressure.
• Strong interest in event planning.
• Strong analytical and critical thinking skills.
• Excellent ability to multi-task, prepared to work on at least 5 events at varying stages.
• Engaging, professional, and diplomatic demeanor - Customer service focus.
• Self-motivated and able to work both independently and as part of a team.
• Strong attention to detail.
• Experience with Salesforce is a plus.
• Valid travel documents for US entry.