Compliance Services Manager

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Position Summary:

Florida Atlantic University is seeking a Compliance Services Manager - Boca Raton, FL.

Summary of Responsibilities:

• Provides confidential administrative, technical and office support to the University Chief Compliance & Ethics Officer (CCO), the Executive Director (ED) of the Office of Civil Rights & Title IX (OCR9), the Senior Associate Athletics Director for Compliance (AAD), and their respective offices and staff.

• Manages all office processes including assisting the CCO, the ED and the AAD with developing and administering their budgets, including salaries, expenses, purchase requisitions, capital needs, travel, and reimbursements.

• Managing the CCO, ED, and AAD department calendars and schedules.

• Encumbers funds as required. Maintains annual maintenance contracts and subscriptions. Handles time input certifications. 

• Maintains office files and records. Acts as HR partner.

• Coordinates, prepares, tracks and reports on various training workshops, outreach initiatives, etc. and maintains associated documents including sign-in sheets.

• Develops reports as needed.

• Manages database system for OCR9 matters and complaints.

• Reviews and tracks all incoming reports.

• Assists ED in conducting initial outreach and coordinating intake meetings with complainants and reporting parties.

• Maintains case management system and recordkeeping.

• Assists the CCO with the administration and management of University Policies, compliance websites, foreign influence screenings, hotline and email intake and other administrative compliance and ethics activities.

• Coordinates, organizes, and takes minutes for various compliance-related committee meetings and management and coordination of board materials and reports.

• Assist the department with scheduling and planning outreach and training activities, including securing training locations, setting up Zoom training links, tracking and confirming participant attendance.

• Assist with record keeping of compliance department staff training certifications.

• Performs other job-related support and special tasks as assigned.

Minimum Qualifications:

Associate in Arts degree from an accredited institution in an appropriate area of specialization and two years of appropriate experience; or a high school diploma and five years of appropriate experience required.
Preferred Qualifications/Skills:
Associate’s degree and two years of appropriate experience providing office management or administrative assistance in an office.
Experience working in a higher education or legal office.
Administrative Assistant or Office Management experience.

Salary:

$45,000 - $55,000 per year.

College or Department:

OUC: Office of University Compliance SM

Location:

Boca Raton

Work Days and Hours:

Monday - Friday; 8 a.m. - 5 p.m.

Application Deadline:

2025-04-17

Special Instructions to Applicant:

This recruitment has been reopened; all previous applicants are still under consideration and need not reapply. This position may close without prior notice.
APPLICATION DOCUMENTS REQUIRED:
Resume
Cover letter
OFFICIAL SEALED TRANSCRIPTS REQUIRED:
Final candidate will be required to have official, sealed transcripts and original NACES evaluation, if applicable, sent from their educational institution to Human Resources prior to the start of employment.
PRE-EMPLOYMENT SCREENINGS REQUIRED:
Selected candidates must successfully complete and pass all employment screenings prior to the start of employment. Employment screenings may include a criminal background check (level I and level II), motor vehicle check, credit check, reference checks, alcohol, and drug screening check.
REQUEST FOR ACCOMODATIONS:
Individuals with disabilities requiring accommodation, please call 561-297-3057. 711