Company Secretarial Assistant

About Us

Always open. Our code, our culture, our opportunities. Leading open innovation without limits. We are SUSE.

SUSE is a global leader in innovative, reliable and secure enterprise open source solutions, including SUSE Linux Enterprise (SLE), Rancher and NeuVector. More than 60% of the Fortune 500 rely on SUSE to power their mission-critical workloads, enabling them to innovate everywhere – from the data center to the cloud, to the edge and beyond. SUSE puts the “open” back in open source, collaborating with partners and communities to give customers the agility to tackle innovation challenges today and the freedom to evolve their strategy and solutions tomorrow.  

We are open in our roots and open in our approach, striving to be the most trusted open innovator in the World. Openness extends beyond our technology. Our vibrant community thrives on diversity and connectivity without borders.

Company Secretarial Assistant

Job Description

At SUSE we are looking for a Company Secretarial Assistant to support SUSE’s Company Secretarial function, ensuring effective subsidiary governance and compliance across 30+ jurisdictions. It is an exciting opportunity to grow your career in the corporate governance field, while working in a global innovative company.

Critical to achieving excellent results will be strengthening governance and compliance standards, supporting knowledge retention, and ensuring seamless continuity and support.

The role sits within the Company Secretarial function, working primarily with the Assistant Company Secretary and also the Deputy General Counsel, who are both based near SUSE’s UK office in Staines with hybrid working arrangements. You should expect to work from SUSE’s UK office in Staines at least once a week.

Focus Areas  

• Assisting the Assistant Company Secretary in overseeing compliance across SUSE’s subsidiaries, including coordinating the signing and filing of subsidiary financial statements, organising meetings, and ensuring all filings are completed within required deadlines. 

• Maintaining accurate and up-to-date corporate records, including minute books, statutory registers, and compliance documents. 

• Developing and maintaining a process library that documents key governance and compliance procedures to improve efficiency.

•  Coordinating document signatures and notarisation processes to meet jurisdictional compliance requirements.

• Liaising with internal teams (e.g., HR, Real Estate, Finance and Tax) and external providers to ensure subsidiary governance matters are managed effectively.

• Assisting with ad-hoc governance projects, such as board changes, KYC requests, and cost reviews, to enhance operational efficiency.

• Providing reliable coverage during Assistant Company Secretary absences to ensure continuity in governance and compliance activities.

Preferred Experience & Skills 

• A minimum of 1 years’ experience in corporate governance roles, preferably within a multinational organisation.

• Understand the importance of compliance with legal and regulatory standards across jurisdictions.

• Demonstrable experience in developing and maintaining process documentation or standard operating procedures (SOPs).

• Highly adept at managing competing priorities and working independently to meet deadlines.

• Nice to have: experience of working with global entity management systems (e.g., Diligent, GEMS).

Personal Attributes 

• Excellent communication skills with the ability to foster long-term relationships with internal teams, external providers, and stakeholders.

• Dealing with ambiguity and being both resourceful and enterprising should be second nature to you.

• Outstanding attention to detail and organisational abilities to ensure high standards of accuracy and efficiency in all tasks.

• Strong problem-solving skills and the ability to prioritise effectively under pressure, ensuring deadlines are consistently met.

• A relentless focus on driving operational excellence and upholding SUSE’s high governance and compliance standards.

• A commitment to personal growth and continuous improvement, actively seeking opportunities to enhance processes and share knowledge. 

Compensation package

• £35.000,00 - £40.000,00 annually + 5% company bonus

• Aviva pension plan with 7,5% employer contribution

• Comprehensive medical and dental insurance

• Eye Care scheme

• Cycle2 Work and Electric Vehicle Scheme

• SUSE Assist - Employee Wellbeing Programme

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What We Offer 

We empower you to be bold, driving your career to create the future you want. We celebrate and reward your achievements.  

SUSE is a dynamic environment that is evolving rapidly, thus requiring agility, strong entrepreneurship and an open mind. 

This is a compelling opportunity for the right person to join us as we continue to scale and prosper.   

If you’re a big thinker, obsessed by execution and thrive in a dynamic environment in which you can tangibly create a lasting legacy, then please apply now!  

We give you the freedom to be yourself. You will work in a global community of unique individuals – like you – with different backgrounds, talents, skills and perspectives. A truly open community where everyone is welcome, has a voice and is encouraged to reach their full potential regardless of age, gender, race, nationality, disability, sexual orientation, religion, or any other characteristics.   

Sounds like the right fit for you? Click Apply to submit your resume. A recruiter will contact you if your skills match our current or any future positions. In the meantime, stay updated on the latest SUSE news and job vacancies by joining our Talent Community. 

SUSE Values 

• We are passionate about customers 

• We are respectful and inclusive  

• We are empowered and accountable   

• We are trustworthy and act with integrity  

• We are collaborative  

• We are SUSE!