Company Secretarial Assistant

Application review: w/c 6th January 2025

Join our seriously ambitious law firm as a Company Secretarial Assistant and become an integral part of our dynamic team. With your previous company secretary experience, confident communication skills, and keen attention to detail, you'll play a pivotal role in providing comprehensive support to our team.

We're flexible as to where and how this role is fulfilled, and you may be interested in working part or full time, based from Bristol, Exeter, Plymouth or Southampton – with a blend of office and home working.

What you will do

As an expanding entrepreneurial law firm, you will support our Company Secretarial offering in the continued growth of the firm’s vibrant division. This position will assist in strengthening and developing the function, both internally and externally. Day to day you will be working with our Company Secretarial Supervisor, another Company Secretarial Assistant and the wider corporate team.

This will include:

• Preparing and managing Companies House filings.
• Updating and maintaining electronic registers using Diligent (formerly Blueprint) company secretarial software.
• Direct client contact and building relationships.
• Coordinating clear document management, including preparing and maintaining records.
• Providing an excellent client service.
• Ensuring deadlines are met and a high quality of work is maintained.

What we're looking for

• Prior experience working within a company secretarial environment.
• Prior experience with Diligent company secretarial software is desirable (but not essential).  
• Excellent communicator (written and verbally) and attention to detail.
• Good administration skills.
• Ability to manage multiple tasks at once.
• Commitment to working within a quality standard environment.
• Strong IT skills with the ability to become familiar with new systems quickly.
• Ability to achieve tasks quickly and accurately. 
• Ability to collaborate and work effectively with other colleagues internally, both within the wider team and across all practice areas.

Our offer to you

In return for your efforts, you can expect considerable scope for personal, as well as professional, development. We encourage people to engage with our popular and well supported coaching and mentoring programmes, which connect you to people right across the firm and at every level. We create space for mental and physical wellbeing with our weekly Lifestyle Hour, along with 28 days’ annual leave (plus a day in your birthday month), private medical insurance (eligibility applies) and a sabbatical you can take every 5 years. You can also buy holiday, managing your benefits flexibly using our sophisticated portal to configure your total reward offer according to what you value most. As part of this, you can make ongoing or one-off donations to our charitable foundation and access our CSR programme where you can engage with community-based initiatives (as a team, or individually) twice a year, to give something back where you feel it matters.

For further details of our benefits packages, please visit the link attached – Our benefits | Foot Anstey

Successful applicants will be required to complete a pre-employment screening process which includes a financial integrity check and a DBS check. If you wish to discuss any issues or questions in connection with this, or anything else, please do speak in confidence with a member of the Talent Acquisition Team: [email protected]

Why Foot Anstey?

As one of the UK’s fastest growing law firms, Foot Anstey believes in helping our clients and people achieve their ambitions, unlocking new and exciting opportunities. Our team of business and legal advisors are motivated by understanding clients’ goals and collaborating with them and other advisers to deliver solutions.  By becoming our clients’ most trusted advisor, we are enabling them to achieve their ambitions. How we do it is just as important as what we do. Our values define the way we act with our clients and one another every day, and because of this we think our culture and environment sets us apart.

Over our history we’ve grown from a high-street firm to a significant regional and national player working with leading brands and individuals predominantly across seven key sectors: Private Equity, Retail & Consumer, Energy & Infrastructure, Islamic Finance, Developers, Private Wealth and Charities. Our strategy of gaining market share through meeting clients’ needs, investing in and developing high quality talent and using technology and innovation to enhance our services has led to significant growth. We now operate from eight locations: Bristol, Southampton, Manchester, Exeter, Plymouth, Truro, Taunton and London, as well as ‘hub’ bases in Oxford and Guildford.

Our people are central to our success, in every part of the business. We actively support our employees to achieve their aspirations through offering meaningful careers with balanced rewards, which have been carefully designed to focus on personal wellbeing. We offer continual opportunities for support and professional development through our Business Skills Academy and Digital Skills Academy and believe in empowering each other to achieve and strive to create a progressive and inclusive working environment. Being forward-thinking, we are open to discussing flexible working patterns for all of our vacancies, with over 40% of our existing employees having a permanent flexible working pattern. In addition, our impressive suite of flexible benefits will enable you to prioritise what matters most to you.

Creating a diverse and inclusive workplace is integral to delivering our strategy, and we were delighted to be awarded the National Equality Standard for a second time. We consider this to be right at the heart of our priorities and goes way beyond our policies – it’s something we consider across everything we do, from the make-up of our client teams, encouraging staff to reach their potential, through to our leadership. We aim to support our clients and our people to achieve their goals, regardless of background, gender, race, beliefs, sexuality or other non-work related factors. We champion aspiration and encourage it in everyone that works with us. As such we actively encourage applications from all suitably qualified people, regardless of any characteristics protected by law. If you apply for this role, you may be encouraged to answer our diversity and social mobility monitoring questions, so please be reassured that any answers you provide will remain entirely anonymous and confidential and will in no way impact your application.

Foot Anstey. Seriously Ambitious.