Job Title: Commercial Project Assistant
Location: Livonia, MI (In-Person)
Job Type: Full-Time
Compensation: $20 per hour
Company Overview:
Prism Specialties, a fast-growing disaster restoration company based in Livonia, is seeking a motivated and dependable Commercial Project Assistant to join their team.
This is an exciting travel position where you will be coordinating various job activities directly at customer locations. You can expect to be deployed on short notice for jobs that typically last between 1-3 weeks, with 50% of your time spent traveling.
If you’re someone who thrives in a fast-paced, dynamic environment and enjoys taking on new challenges, this role could be a great fit for you!
Key Responsibilities:
As a Commercial Project Assistant, your main duties will include:
- Coordinating job activities at client job sites, ensuring everything runs smoothly.
- Handling time-sensitive tasks under pressure, meeting immediate deadlines.
- Multi-tasking effectively, with the ability to pivot between assignments quickly and efficiently.
- Utilizing office equipment such as computers, phones, and internet for daily tasks.
- Managing files with attention to accuracy and organization.
- Professionally drafting written communication (letters, emails, etc.) with proper grammar and English.
- Handling after-hours calls when necessary.
- Researching and implementing travel arrangements (flights, hotels, vehicles) for projects.
- Maintaining daily logs (labor, equipment, material usage) on the job site.
- Entering usage information for invoicing purposes.
- Summarizing and distributing daily job communications from the Project Engineer to relevant parties.
- Coordinating meals for the job location or hotel.
Qualifications:
We’re looking for a candidate who can thrive in a fast-paced environment and has:
- High proficiency with Microsoft Office (Excel, Word, Outlook).
- Experience auditing complex invoices.
- Administrative/Accounting experience preferred.
- QuickBooks Desktop experience is a plus.
- Proven ability to work well under pressure and meet deadlines.
- Exceptional multi-tasking skills with strong attention to detail.
- A quick learner with the ability to become proficient in new software packages.
- Strong organizational skills with a focus on accuracy in data entry and record-keeping.
- Excellent communication skills, both written and verbal.
Additional Requirements:
- Must be comfortable with up to 50% travel, including weekends and evenings when needed.
- Ability to manage and coordinate with outside service providers to meet deadlines and expectations.
Perks & Benefits:
- 401(k) matching
- Flexible Spending Account
- Comprehensive health benefits (Dental, Medical, and Vision)
- Short- and Long-Term Disability
- Life Insurance
- Paid Time Off
Schedule:
- Full-time, Monday to Friday, with weekend availability when required.
If you're looking for a dynamic, fast-paced role where you can make an impact and grow within a thriving organization, we'd love to hear from you. Apply today to be a part of this exciting opportunity!
Top Skills
What We Do
Hiring a Human Resource Manager to navigate your business through the web of laws can be very expensive and time consuming. Sage Solutions can provide your start-up, or small to medium-sized business, with just the right services you need without breaking the bank.
We focus on three distinct services offerings: 1. Compliance Solutions, 2. Human Resource Solutions, and 3. Individual Services Solutions.
COMPLIANCE SERVICES
The path to compliance starts with our complimentary audit which details your strengths and weaknesses. We then partner with your administrative personnel to provide comprehensive, yet simple, tool kits for compliance with many of the reporting requirements. From there, we assist with improving your audit score, offering 3 levels of monthly subscription services to meet your business needs and budget. As your audit score improves, your risk level improves, providing you better peace of mind.
HUMAN RESOURCES SOLUTIONS
In addition to the compliance services above, we can provide highly customized HR subscriptions services such as hiring, investigations, employee handbooks and the like. Simply purchase the subscriptions hours you need to meet your human resource needs.
INDIVIDUAL SERVICES SOLUTIONS
Our individual services allow you to purchase only the HR services that you need while maintaining a tight budget. Services include helping you find and acquire new talent, diversifying your workforce, completing necessary HR paperwork, and creating employee handbooks and documents that will help keep you compliant with all the state and federal employment laws. Our goal is to streamline many of the most challenging HR management tasks with our individual services. Whether you have questions about compliance or human capital management, we have the answers you need.
Sage Solutions was formed by 3 executives with decades of business experience, who are always ready to roll up their sleeves and get the work done so you don't have to.
