Billing Specialist

Job Title: Billing Specialist
Department: Accounting and Financial
Reports To: Project Controls Manager
Location: Fort Worth or Houston, TX
We are seeking a detail-oriented and proactive Billing Specialist to join our team. In this role, you will be responsible for processing and invoicing client accounts accurately and promptly, ensuring smooth communication with clients and internal teams. The ideal candidate will have excellent organizational skills, strong attention to detail, and the ability to work independently while maintaining clear communication.
Key Responsibilities:

• Client Invoicing: Process and generate client invoices on time and with accuracy, ensuring all billable items are captured.
• Month-End Invoicing: Perform month-end invoicing tasks, with availability required at the end of each month to meet deadlines.
• Client Aging Reports: Generate and customize Client Aging Accounts Receivable (AR) Reports for stakeholders, highlighting any overdue balances.
• AR Follow-Up: Conduct follow-ups on Aging AR balances through email and phone communication with clients, addressing any outstanding payments or disputes.
• Collaboration: Work closely with Project Managers and Operations Managers to discuss client accounts and project-related billing issues, ensuring smooth coordination across teams.
• Documentation: Accurately document discussions and decisions made during designated meetings related to client accounts.
• Client Support: Respond promptly and professionally to client and intercompany inquiries via email and phone.
• Division Support: Provide general administrative support to the division manager by completing various assigned tasks as needed.

Qualifications:

• Proven experience as a billing specialist or in a similar role.
• Strong understanding of billing processes, accounts receivable, and collections.
• Proficiency in accounting software and Microsoft Office Suite (especially Excel).
• Excellent communication skills, both written and verbal.
• Ability to work under pressure and meet tight deadlines.
• High attention to detail and accuracy in processing invoices and AR follow-ups.
• Strong organizational skills and the ability to multitask effectively.
• Ability to work independently as well as part of a team.

Preferred Skills:

• Experience with lien processes and legal collection actions.
• Familiarity with financial reporting and AR analysis.

The Billing Specialist works in the office, processing and invoicing client accounts and collaborating with project teams.
This job description is intended to provide an overview of the responsibilities and qualifications for the Billing Specialist position. It is not an exhaustive list, and responsibilities may evolve to meet the changing needs of the organization.