Back-Office Manager

Job Description:Empower Our Site Leadership: Drive Coordination, Optimization, and Facilitation

Do you like establishing systems to improve processes and creating structures that help others be more productive? Can you translate strategic initiatives into operational plans with actionable steps and communicate these visually?

In this newly established position, you will have the chance to play a pivotal role in the success of our high-performing Site Leadership Team and collaborate closely with our Managing Director & CEO, Annika Petersen.

“I’m looking for a strong communicator who can visualize a strategy and translate initiatives into actionable plans. Someone with an innate sense of structure who follows up and always has an eye on deadlines while being able to engage stakeholders and create momentum – and someone who I can bounce ideas off to find new, creative ways of achieving our goals,” explains Annika.

Ferring + you  
You will join Syntese, a part of the Ferring Pharmaceuticals global matrix, and work at our manufacturing site in Hvidovre. We are renowned worldwide for our reliable production of high-quality Mesalazine, an Active Pharmaceutical Ingredient (API) used in treating inflammatory bowel diseases.

We are a relatively small site with 150 colleagues collaborating closely across functions, and you can look forward to a dynamic role that blends operational coordination, process optimization, and team support.

Your day at Syntese
Your main objective will be to support the Site Leadership Team by managing cross-functional initiatives, optimizing workflows, and facilitating progress in our business processes. At its core, your job will be to make it easier for the leadership team to achieve their strategic goals while driving daily operations.

The leadership team consists of 8-9 talented colleagues working operationally and strategically. Until now, we have taken turns managing processes ad hoc, but coordination will fall under your area of responsibility moving forward.

Acting as our CEO's right hand, you will:

• Oversee and streamline back-office processes to ensure the efficient functioning of the site

• Support cross-functional projects by tracking progress, managing timelines, and ensuring deliverables are met

• Identify and implement opportunities to enhance efficiency and effectiveness within the back-office and site operations

• Act as a central point for coordination, fostering collaboration across the leadership team and site functions

• Support the planning and execution of key site events, workshops, and team-building initiatives

We are always looking for ways to work smarter, which could mean automating some of our processes to free up time and ensure a smoother flow of information. Therefore, another task might involve collecting, analyzing, and presenting data to support decision-making and performance monitoring.
 

Behind our innovation – there’s you
First and foremost, you are an excellent communicator who can engage with stakeholders at all levels and handle sensitive information with discretion and professionalism. You know when to step back and when to lean in to get your point across, and you understand the dynamics of facilitating change.

Secondly, you value structure and have a keen eye for finding ways to improve processes. You are equally comfortable working with more abstract strategies and concrete initiatives. Being naturally persistent with exceptional attention to detail, you are known for your thorough preparation and follow-through.  

We imagine that you have the following:  

• 2+ years of experience – perhaps as a management consultant or in a similar role

• Experience with process optimization and facilitation

• An aptitude for engaging with stakeholders at all levels

• A relevant bachelor's degree

People come first at Ferring
A healthy working environment – in every sense – is a top priority for us. We work hard to maintain this by training our staff, ensuring good communication between employees and managers, supporting teamwork between departments, and offering a range of social activities.

You can look forward to joining a supportive, collaborative, and innovative work environment. We work well together because we all contribute by doing precisely what we do best while being open to doing something new – and doing things differently.
 

Behind our purpose – there’s you
If our mission and your vision are aligned, please apply. Kindly include a few lines regarding your motivation for applying in the CV or a cover letter. Please note that we review applications continuously and close the process when we find the right match.

For any questions, please reach out to Annika Petersen, Managing Director & CEO of Syntese, at [email protected].

If you have questions about the recruitment process, please contact Talent Acquisition Partner Mette Markussen at [email protected].

We are unable to offer relocation assistance for this position. Candidates must be located in the Oresund region or be willing to relocate at their own expense.

Note to agencies: This search is being managed by Ferring’s Talent Acquisition team. Kindly do not send us unsolicited profiles.
 

About Syntese

Syntese A/S is a Danish pharmaceutical company owned by Ferring Pharmaceuticals, a research-driven, specialty biopharmaceutical leader in reproductive medicine and maternal health and in specialty areas within gastroenterology and urology. Syntese was founded in the early 1980s when a Ferring Group team in the Synthesis department invented the 5-ASA purification process that was to become the cornerstone of their business.

Today, Syntese manufactures Mesalazine, an active pharmaceutical ingredient (API) used to treat inflammatory bowel diseases. Syntese is renowned worldwide for stable Mesalazine of exceptional

Location:Denmark API Production (Syntese)