Associate Executive Assistant

At Infobip, we dream big. We value creativity, persistence, and innovation, passionately believing that it is through teamwork that we can all reach greater heights.

Since 2006, we have been innovating at the edge of technological possibilities and are now shaping global communications of the future. Through 75+ offices on six continents, Infobip’s platform is used by almost 80% of the population, making it the largest network of its kind and the only full-stack cloud communication platform globally.

Join us on our mission to create life-changing interactions between humans and online services with new and unseen solutions.

Why is this position important at Infobip?

As an Associate Executive Assistant, you will have the unique opportunity to gain valuable experience in supporting and assisting our executive team in various administrative and organizational tasks. This will provide a comprehensive exposure to the inner workings of a dynamic and fast-paced business environment. You will be an integral part of the team, contributing to the efficient functioning of our executives and enhancing overall productivity.

What will you do at Infobip?

• Administrative Support: Provide day-to-day administrative assistance to the executive team, including scheduling meetings, managing calendars, coordinating travel arrangements, and handling correspondence.
• Communication Management: Assist in handling phone calls, emails, and other forms of communication on behalf of the executives, ensuring prompt and professional responses.
• Prioritization Management: Determine priority of matters of attention for the executive team; redirect matters to staff to handle, or handle matters personally, as appropriate. Keep the Management advised of time-sensitive and priority issues, ensuring appropriate follow-up.
• Data Management: Organize and maintain electronic and physical files, ensuring easy access to information and confidentiality. Maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with the business.
• Meeting Support: Attend meetings, take minutes, and create comprehensive summaries for distribution among team members, fostering effective communication and follow-up.
• Efficieny managing: A bond between management and other functions/departments to optimize communication and requests coming their way, interfering where necessary to provide efficiency and productivity for all stakeholders
• Event Coordination: Help organize and manage corporate events, conferences, and meetings, ensuring smooth execution and participant satisfaction.
• Team Collaboration: Collaborate with other departments and team members to facilitate cross-functional projects and enhance teamwork.

More about you:

• Education: Bachelor or master degree in a relevant degree program, such as Business Administration, Management, or a related field.
• Communication Skills: Excellent verbal and written communication skills, with a keen eye for detail and accuracy.
• Organizational Skills: Strong organizational and time management abilities, capable of handling multiple tasks and prioritizing effectively.
• Tech Proficiency: Comfortable using various software and tools, including Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual communication platforms.
• Adaptability: Demonstrated ability to adapt to a fast-paced and dynamic work environment, showing initiative and a positive attitude.
• Professionalism: Maintain a high level of professionalism, discretion, and confidentiality in dealing with sensitive information.
• Problem-Solving: Proactive problem-solving skills, with the ability to identify issues and offer practical solutions.
• Team Player: Possess a collaborative mindset, willing to contribute and support team members across different functions.

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