Assist in managing and monitoring activities related to contract administration and project financials guaranteeing seamless operations and compliance for the Dallas/Fort Worth International Airport (DFW). Areas of responsibility will encompass construction, professional services, and general contracts. This role involves a concentrated understanding of contract invoices and financial management, as well as close coordination with DFW staff, contractors, prime partners, and sub-consultants.
Key Responsibilities:
- Contractual Adherence: Verify that invoices accurately reflect the rates and charges specified in the individual project contracts. Ensure that any negotiated discounts, terms, or conditions are correctly applied.
- Documentation: Ensure that all supporting documentation, such as receipts, timesheets, or delivery confirmations, are attached and in order.
- Discrepancies and Errors: Identify and rectify any discrepancies or errors promptly. Communicate with the Program Manager or consultant/contractor if clarification or correction is needed.
- Record Keeping: Maintain well-organized records of all invoices, approvals, and related correspondence for future reference and audit purposes.
- Communication: If there are any issues or discrepancies, promptly communicate with the Program Manager or consultant/contractor to seek resolution and avoid payment delays.
- Schedule or coordinate meetings, handouts, lunches, etc.
- Coordinating suspense’s for updates and Editing PowerPoint presentations
- Attending meetings and taking minutes
- Proofreading technical reports and documents for grammatical or numerical errors
- Performing minor edits/format fixes of technical specifications and reports
- Inputting timesheet and expense reports
- Assist in special projects as needed
Qualifications
Required Skills and Qualifications:
- Prior experience in the AEC industry
- Two (2) years of experience in project management, invoicing, record keeping, and change order documentation related to construction
- Software knowledge of Microsoft Office Suite - Power Point
Preferred Skills and Qualifications:
- Associate’s degree with a concentration in an AEC discipline or Business, Finance, or Accounting.
- Professional services within a public organization
- Excellent written and verbal communication skills.
- Ability to work collaboratively with cross-functional teams.
- Detail-oriented and well-organized.
- Strong analytical thinking and creative problem-solving skills.
- software knowledge of Primelink Unifier and BST
About Freese and Nichols
At the heart of our culture is our LEADS values (Learn continuously, Engage as family, Act with integrity, Deliver quality, and Serve always). Each year, our employee engagement survey confirms that our leaders and our employees live our values.
We strive to be the firm of choice for clients and employees through innovative approaches, practical results, and outstanding service. For more than 130 years, we have been planning and designing the infrastructure our communities need: developing water supplies, designing roadways and bridges, preparing for natural disasters, and much more.
Besides our comprehensive benefits package (see more at https://www.freese.com/services/benefits-that-work/), we offer paid overtime for salaried employees, an annual bonus, and access to company cabins in Red River, New Mexico. We are proud of our flexible work environment which includes a hybrid schedule with up to 40% of remote work, and an alternative work schedule program which provides a day off every other Friday.
Join our team of 1,200+ employees as we grow from Virginia to Colorado. Learn more about working here at https://www.freese.com/careers/.
Freese and Nichols is firmly committed to Equal Employment Opportunity (EEO) and prohibits employment discrimination for employees and applicants based on his or her age, race, color, pregnancy, gender, gender identity, sexual orientation, national origin, religion, marital status, citizenship, or because he or she is an individual with a disability, protected veteran or other status protected by federal, state, and local laws.
We recognize that our workforce reflects the increasingly diverse nature of our society, and we strive to take advantage of that diversity with both our external and internal customers. As a Federal Contractor, Freese and Nichols is an equal employment, affirmative action employer.
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What We Do
Freese and Nichols, Inc. is a professional planning, consulting and engineering firm serving clients across the Southwest and Southeast United States. With client service and continuous improvement in mind, Freese and Nichols plans, designs and manages sustainable water and infrastructure projects. It is the first engineering/architecture firm to receive the Malcolm Baldrige National Quality Award.
