Arts, Design, Emerging Tech - Executive Assistant

Job Description

Who We Are

Creative Artists Agency (CAA) is the leading entertainment and sports agency, with global expertise in filmed and live entertainment, digital media, publishing, sponsorship sales and endorsements, licensing, media finance, consumer investing, fashion, trademark licensing, and philanthropy.  Distinguished by its culture of collaboration and exceptional client service, CAA’s diverse workforce identifies, innovates, and amplifies opportunities for the people and organizations that shape culture and inspire the world.  The trailblazer of the agency business, CAA was the first to build a sports business, create an investment bank, launch a venture fund, found technology start-up companies, establish a philanthropic arm, build a business in China, and form a brand marketing services division, among other innovations. 

The Role

This Executive Assistant will provide support to an Executive across Arts, Design, and Emerging Technology. The ideal candidate will have a passion for the art world. Additionally, the assistant is willing to immerse themselves, potentially take on larger opportunities as requested, and clearly able to communicate with agents, executives, clients, peers etc.

The Executive Assistant is an integral role that will help to manage the logistics and information flow of the Executive’s life. The ideal candidate is highly organized, detail-oriented, thoughtful, service-minded, proactive and knows how to comport themselves with a broad array of partners, employees, and A-level clients; someone who can significantly contribute to the culture and the success of the team.

**Please note this role is not for candidates seeking the Agent career path.

Responsibilities:

• Manage and organize complex and demanding calendar

• Responsible for administrative duties including, but not limited to, handling heavy phones, scheduling travel, preparing presentations, coordinating client meetings, note taking and following up on meeting action items, and preparing expense reports.

• Serve as the first point of contact with internal and external stakeholders including clients, agents, architects, artists, and key industry executives

• Track and meticulously maintain grids of data and execute excellent follow-up and follow through

• Assist with special projects, research, and compiling information as needed

• Stay up to date on current events within the entertainment landscape, especially as it relates to Entertainment, Technology, AI, and the Art world.

Qualifications:

• 4+ years of professional administrative or equivalent experience

• Ability to work well in fast-paced environments; meet tight deadlines; lead multiple projects and expectations; maintain a sharp focus while handling competing priorities; ability to work well under pressure

• Attention to detail, strong organization and problem-solving skills are a must

• Strong interpersonal and communication skills, both written and verbal, while understanding the importance of maintaining confidentiality​

• Strong command of the Microsoft Office suite, especially Word, PowerPoint, Excel. Teams and Zoom

• Ability to anticipate needs and execute time-sensitive matters

• Team oriented and able to communicate and collaborate with employees at all levels

• Adept at quickly learning new processes, technology, and ability to assimilate oneself and become familiar with existing systems

Location

This position is based out of the Los Angeles office.

Compensation

The hourly rate for this position is in the range of $35.00 - $40.00 per hour. This position also is eligible for benefits and discretionary bonus. Ultimately, the wage may vary based upon, but not limited to, relevant experience, time in role, business sector, and geographic location, among other criteria. Please speak with a CAA Recruiter to learn more.

Please provide complete and legible information.  An incomplete application may affect your consideration for employment.

Creative Artists Agency, LLC (the “Company”) is committed to a policy of Equal Employment Opportunity and will not discriminate on the basis of race (inclusive of traits historically associated with race, including hair texture and protective hairstyles), color, religion, creed, gender or sex (including pregnancy, childbirth, breastfeeding or related medical conditions), national origin, ancestry, age, physical disability, mental disability, medical condition, genetic information, family and medical care leave status, military or veteran status, marital status, family status, sexual orientation, gender identity, gender expression, political affiliation, an employee’s or their dependent’s reproductive health decision making (e.g., the decision to use or access a particular drug, device or medical service), or any other characteristic protected by applicable law.

The Company also complies with the Americans with Disabilities Act and applicable state and local laws with regard to providing reasonable accommodation for qualified individuals with disabilities.

CAA does not accept unsolicited resumes from third-party recruiters unless they were contractually engaged by CAA to provide candidates for a specified opening. Any such employment agency, person or entity that submits an unsolicited resume does so with the acknowledgement and agreement that CAA will have the right to hire that applicant at its discretion without any fee owed to the submitting employment agency, person or entity.