APM - Planning & Documentation / Project Coordinator

Job Title

APM - Planning & Documentation / Project Coordinator

Job Description Summary

We are seeking a Planning & Project Coordinator with experience in project coordination and planning to oversee scheduling, procurement, and resource management for various project phases. The ideal candidate will be responsible for developing project plans, monitoring progress, and managing communication with clients, contractors, and internal teams to ensure the successful execution of projects.

Job Description

Project Planning & Scheduling:

• Develop detailed project plans and schedules using Microsoft Project (MSP).
• Monitor and update the master construction schedule, ensuring it aligns with agreements made with contractors.
• Develop schedules at both macro and micro levels, categorizing tasks into overall programs, tender schedules, and individual work categories.
• Manage sequencing of activities, ensuring that timelines and project phases are met according to the plan.

Project Governance & Coordination:

• Establish effective project governance, processes, and systems to ensure smooth execution.
• Manage the change control process to ensure adherence to project scope and minimize scope creep.
• Ensure consistent project information flow and maintain regular communication with clients, contractors, and internal teams.
• Interface effectively with clients, consultants, and vendors to resolve any project-related issues.

Procurement & Resource Management:

• Provide guidance on procurement, ensuring cost-effective solutions and optimal resource allocation.
• Analyze material and manpower resource data, track project requirements, and identify shortfalls well in advance (4-5 months).
• Coordinate long-lead item procurement and material deliveries to prevent project delays.

Financial & Estimation Management:

• Monitor project finances and collaborate with financial departments to manage budgets and control costs.
• Prepare accurate cost estimates for tenders, ensuring all documents are complete and quantities are correct.
• Review tender documents for inconsistencies, additional items, and perform thorough checks on quantities and estimates.

Project Reporting & Documentation:

• Prepare and distribute formal project progress reports, ensuring key stakeholders are updated.
• Send agenda and Minutes of Meetings (MOM) promptly to all concerned parties.
• Develop and manage schedules for procurement, installation, and project-related milestones.
• Ensure that all project documentation (e.g., contract documents, drawings, change orders) is processed in a timely manner.

Design Coordination & Space Optimization:

• Conduct test fits and layouts to optimize space utilization for clients, considering design requirements.
• Ensure that design and construction phases are aligned, and design changes are incorporated into the overall schedule.

Project Execution & Risk Management:

• Address delays, emergencies, or site issues, ensuring adherence to proper procedures.
• Define and track overall success criteria for the project, including time, cost, and performance.
• Contribute to business development efforts by identifying new opportunities, assisting with bid proposals, and marketing the company’s services.

Additional Responsibilities:

• Identify and cultivate new business opportunities through regular meetings with clients, developers, architects, and vendors.
• Assist with procurement and negotiation of contracts, ensuring cost-effective agreements.
• Ensure quality control and compliance with project specifications and safety standards.

Skills & Qualifications:

• Educational Qualification: Diploma or Bachelor's degree in Civil, Mechanical, Electrical, or Architectural fields.
• Software Proficiency: Advanced proficiency in Microsoft Office Suite, especially Microsoft Project (MSP). Knowledge of AutoCAD is a plus.
• Language Skills: Familiarity with Tamil and Malayalam (preferred). Experience working in Tamil Nadu or Kerala is an added advantage.
• Communication Skills: Excellent written and verbal communication skills, with the ability to effectively present information and interact with all stakeholders.
• Problem-Solving: Strong critical thinking and problem-solving abilities, with a proactive and hands-on approach.
• Financial Understanding: Basic knowledge of financial principles, including budget management and cost estimation.

Competencies:

• Strong decision-making and leadership abilities, with potential for future growth into more senior roles.
• Proficient in contract negotiation and conflict resolution.
• High integrity, creativity, and adaptability.
• Excellent organizational skills and the ability to manage multiple tasks simultaneously.
• Willingness to work extended hours as needed based on project requirements (occasionally).

Why join Cushman & Wakefield?

As one of the leading global real estate services firms transforming the way people work, shop and live working at Cushman & Wakefield means you will benefit from;

• Being part of a growing global company;
• Career development and a promote from within culture;
• An organisation committed to Diversity and Inclusion

We're committed to providing work-life balance for our people in an inclusive, rewarding environment.
We achieve this by providing a flexible and agile work environment by focusing on technology and autonomy to help our people achieve their career ambitions. We focus on career progression and foster a promotion from within culture, leveraging global opportunities to ensure we retain our top talent. We encourage continuous learning and development opportunities to develop personal, professional and technical capabilities, and we reward with a comprehensive employee benefits program.

We have a vision of the future, where people simply belong.

That's why we support and celebrate inclusive causes, not just on days of recognition throughout the year, but every day. We embrace diversity across race, colour, religion, sex, national origin, sexual orientation, gender identity or persons with disabilities or protected veteran status.

We ensure DEI is part of our DNA as a global community - it means we go way beyond than just talking about it - we live it. If you want to live it too, join us.

INCO: “Cushman & Wakefield”