AP/AR Analyst

What we do
Founded in 2015, ReUp Education is the only organization that focuses exclusively on helping colleges and universities engage and re-enroll the more than 40 million US residents who have "stopped out" and support them until graduation, through our technology-enabled service. To date, we have re-enrolled nearly 28,500 students and recaptured over $139 million in tuition for our university partners . Today we build regional marketplaces to connect the supply of educational opportunities with the demand for skilled and credentialed workforce professionals.
About the role
ReUp Education is seeking a skilled AP/AR Analyst to join our Accounting team. The AP/AR Analyst will play a crucial role in supporting our accounting team, ensuring the accurate accounting treatment of all financial transactions and maintaining the financial integrity of our company.
The AP/AR Analyst is responsible for managing accounts payable and receivable functions, ensuring accurate processing of invoices, payments, and collections while maintaining effective relationships with vendors and clients. This role includes verifying invoice accuracy, reconciling ledgers, processing payments, tracking receivables, and following up on overdue accounts. The AP/AR Analyst will monitor accounts to support cash flow, prepare aging reports, and recommend improvements to streamline processes. Working closely with the Senior Accountant, this role assists with month-end close activities, account reconciliations, and financial analysis. The Analyst also supports audits, adheres to regulatory standards, and ensures compliance with company policies.
If you're a natural self-starter interested in combining your knowledge of Accounting with the desire to work for a company that transforms people's lives, we want to hear from you!
What you'll do
Accounts Payable (AP) Duties

• Process and verify invoices for accuracy and approvals before payments
• Set up and manage vendor accounts, ensuring accurate and up-to-date information
• Manage and process vendor payments through checks, ACH, or wire transfers
• Monitor accounts to ensure timely payments and negotiate payment terms as needed
• Maintain accurate records of all AP transactions in accounting software
• Communicate with vendors to resolve issues or discrepancies with invoices or payments
• Review and analyze vendor statements to identify discrepancies and resolve outstanding issues
• Prepare and process 1099 forms and other tax-related documents for vendors at year-end
• Reconcile AP ledger to the general ledger monthly
• Prepare weekly or monthly cash requirement reports to assist with cash flow planning
• Develop and document AP processes to improve efficiency and accuracy

Accounts Receivable (AR) Duties

• Generate and send invoices to customers for products or services rendered
• Post incoming payments and manage receipts to customer accounts accurately
• Establish and maintain positive relationships with clients to ensure timely payments
• Monitor customer accounts for credit limits and review new accounts to ensure adherence to credit policies
• Apply cash receipts accurately to customer invoices, discounts, and write-offs
• Follow up on overdue invoices and engage in collections activities
• Perform customer account reconciliations and handle disputes
• Conduct periodic credit reviews of existing customers and recommend credit limits
• Issue credit memos or adjustments as required
• Prepare and present AR aging reports for management
• Develop and maintain a collections plan to follow up on overdue accounts systematically
• Implement payment plans for customers with overdue balances to help improve cash flow
• Generate reports on key AR metrics, such as days sales outstanding (DSO) and accounts receivable turnover ratio

General Responsibilities for AP/AR Analyst

• Track and report key performance indicators (KPIs) for AP and AR processes
• Prepare monthly reconciliations of AP and AR sub-ledgers to the general ledger
• Assist in month-end closing activities, such as reconciling AP/AR sub-ledgers to the general ledger
• Collaborate with finance and operations teams to resolve any accounting discrepancies
• Monitor AP/AR processes and recommend improvements to increase efficiency
• Assist in implementing and improving financial systems for AP/AR automation
• Conduct financial analysis on AP/AR data to identify trends and areas for improvement
• Support external and internal audits by preparing detailed AP/AR records and reports
• Coordinate with other departments (e.g., sales, purchasing) to resolve invoicing and payment issues
• Document and update AP/AR policies and procedures to align with best practices and regulatory standards

Qualifications
Research shows that women and people from underrepresented groups often only apply to jobs if they meet all of the qualifications. However, no one ever meets 100% of the qualifications. ReUp encourages you to break that statistic and to apply. We look forward to your application.

• Minimum 3 years of experience
• Strong understanding of accounting principles and practices.
• Proficiency in accounting software and Microsoft Office.
• Experience with accounts payable and receivable, financial reporting, and account reconciliation.
• Ability to analyze financial data and prepare reports.
• Excellent written and verbal communication skills.
• Self-directed and able to work independently, while also being a collaborative team player.
• High attention to detail and organization, with the ability to prioritize and manage time effectively.
• Bill.com/ QBO online/ Blackline and Microsoft windows experience.
• Bachelors in Accounting

What does success look like?

• You have demonstrated a passion for process, attention to detail and the ability to simultaneously manage multiple projects while meeting deadlines
• Team members can count on you to effectively prioritize the many tasks at hand at all times.
• All members of the finance team have insight, communication and direction into what work is being done at all times
• You've maintained a positive attitude and good working relationships with team counterparts and outside resources

Compensation & Benefits

• Medical, dental, and vision insurance for employees
• • We pay 100% of the employee's premium and 50% of any dependents' premiums
  • FSA or HSA available
• Company paid short term disability, long term disability, and life insurance for employee
• Flexible time off and remote work opportunity
• 15 paid holidays per year (including Juneteenth and the last week of the calendar year)
• Company wellness days (2 per year)
• Day of Service (Paid day for volunteering)
• 401(k) plan
• Paid parental leave (12 weeks primary parental leave, 6 weeks secondary parental leave)
• A diverse team that fosters a high level of collaboration despite being highly distributed
• We provide your choice of a Mac or PC laptop

Location
Preferred hybrid based in Austin, TX. Candidates based in the following states may also be considered: AL, AZ, CO, FL, GA, IL, LA, MA, MI, MN, MO, NC, NH, NJ, OH, OR, PA, SC, TN, TX, VA, and WI.
Location
ReUp is a remote organization with a geographically distributed team. This position will be based remotely in one of the states listed:AL, AZ, CA, FL, GA, IL, MA, MI, MO, NC, NH, NY, OH, OR, PA, SC, TN, TX, VA, WA and WI.
Company Culture
TEAMWORK * RESULTS * CONSTANT LEARNING * AGENCY * DIVERSITY, EQUITY & INCLUSION * JOY
ReUp employees share a passion for improving outcomes for stopout students. We support students to get Results as they embark on finishing what they started. We believe in the power of human potential and that supporting an individual's Agency acts as a catalyst for positive change and resiliency. We support Diversity, Equity & Inclusion, for both the students we work with and in our hiring practices. We value Teamwork and strive to create a safe and supportive environment where trust, communication, creativity, and humility are valued as highly as technical skills. We tackle hard problems with curiosity and take action towards continuous improvement and Constant Learning. Approaching our work with open hearts, open minds, and seeking collective success creates Joy. If that sounds like your dream work environment, we look forward to hearing from you.
ReUp Education is an equal opportunity employer. Our company values diversity and believes diverse teams make innovation possible. We encourage all qualified applicants from any race, color, religion, sex, gender identity, sexual orientation, national origin, disability status, protected veteran status, or other characteristics to apply.
The pay range for this role is:
23 - 25 USD per hour ( Remote - United States )