AP Assistant

Job Summary:

The Accounts Payable Assistant is an important role within the Gategourmet Scandinavia SSC Finance Team, responsible for ensuring vendor invoices are processed in a consistent, efficient and compliant manner. Key to this is building strong relationships within the SSC AP team, with vendors and internal stakeholders to enable timely and accurate processing of vendor invoices and query resolution.

Main Duties and Responsibilities:

• Invoice (Cost of Sales) matching against purchase orders and delivery in SAP MIRO – Denmark & Sweden
• Invoice (Cost of Sales) matching against purchase orders and delivery in the SACS system for Norway, Denmark and Sweden
• Coding and distribution of operating cost invoices in MEDIUS (Invoice automation & approval system)
• Weekly creation of domestic and international payment runs with subsequent upload into bank
• Validation, fulfilment and management of manual / one-time payments
• Reviewing & validating invoices and ensuring compliance with Accounting & VAT rules and formats
• Monthly review and reconciliation of AP ledger (debit balance clearing etc.)
• Timely and accurate processing of Intercompany payments per Group ICO Netting timelines and procedures
• Month-end FX revaluation for AP accounts
• Maintenance of prepayment schedule, posting & reconciliation of prepayments schedule to relevant SAP GL accounts
• Maintenance and management of the AP Central Mailbox to ensure all vendor communication is actioned with 24 – 48 hours, per company guidelines
• Ensuring new vendors and vendor change requests are duly approved and processed in line with company policies and procedures
• Support with monthly Accounts Payable KPI and dashboard reporting
• Support with the provision of AP information for liquidity forecasting
• Support with AP related internal & external audit queries
• Support with Ad-hoc tasks within the SSC GG Scan Finance teams
• Management & maintenance of the archiving and retrieval of AP documentation for GG Scandinavia in line with company and relevant statutory requirements
• Maintenance and update of process documentation and task list relating to AP Assistant tasks
• Fostering a culture of continuous improvement of AP working processes and controls within the SSC
• Daily clearing of bank receipts and payments against Vendor invoices
• Investigation and resolution of unallocated payments or discrepancies
• Management and actioning of Cash pool (FINCO) fund requests and reconciliation
• Review, clearing and maintenance of One-Time Payment accounts
• Bank account management and reconciliation

Qualifications

Education:

• Preferably to degree level, Masters degree desirable

Work Experience:

• Previous, demonstrable accounting experience in similar roles
• Experience with working with foreign currencies
• Experience with VAT calculation

Technical Skills: (Certification, Licenses and Registration)

• Accounting qualification / part qualification (desirable)
• SAP experience preferred

Language / Communication Skills:

• English in both spoken and written; Swedish/Danish/Norwegian (desirable)