Administrative Support Specialist

ADMINISTRATIVE SUPPORT SPECIALIST
Job Title: Administrative Support Specialist   
Location: Dayton, OH  
Infinite Management Solutions, LLC is a woman and veteran owned business that focuses on delivering results by providing innovative solutions to challenge the status quo.  We have over 75 years of combined experience and are dedicated to solving complex business problems. Our staff embody Professionalism, Integrity, and Excellence while achieving each customer's desired outcome.  We consistently deliver high quality results on time and in the most cost-effective manner.  Our focus on continuous improvement and growth keeps us ahead of competitors.  We are professional problem solvers.  We improve the world of our customers and help them accelerate change by ensuring effective and flexible operations, streamlining processes, developing customer centric communications, and enabling data-driven decisions.
Job Summary:
The part-time Administrative Support Specialist will provide comprehensive administrative support to client leadership. This includes keeping task statuses current, managing schedules, coordinating logistics, and ensuring that personnel are present and prepared for required locations and meetings.
Job Duties/Responsibilities (List not all inclusive):

• Manage calendars, schedule meetings, and coordinate appointments
• Coordinate logistics for meetings, events, and assist with travel planning as needed
• Monitor routine tasks and maintain logs of open and closed items to ensure deliverables and deadlines are met
• Prioritize daily activities based on the goals of the organization and its client(s)
• Assist in client communication efforts, including preparing presentations and taking meeting minutes
• Assist in organizing and maintaining client documentation to enhance departmental efficiency
• Review and analyze administrative processes and procedures, providing recommendations for improvements
• Performs other related duties as assigned by the Program Lead 

Qualifications:

• Excellent interpersonal skills
• Outstanding time management and organizational skills
• Exceptional communication skills (verbal and written)
• Ability to schedule, organize, and manage tasks effectively
• Highly proficient in using MS Office Suite (SharePoint, Word, Excel, Outlook, PowerPoint, and Visio), Miro, and the Atlassian suite of tools 
• Meets U.S. citizenship and work eligibility requirements for federal contractors
• Must possess or be able to obtain a Department of Defense (DOD) Secret level clearance, if required 

Education / Experience:

• Bachelor’s Degree required (from an accredited college or university)
• 3-5 years of relevant experience
• DoD related experience preferred (may include military, civil service, or defense contracting)

Infinite Management Solutions, LLC (IMS) provides best in class Business Solutions and Strategic Planning Services. Our team has been at the forefront of strategy and technology for more than 50 years in the government and commercial industry. Today, our company provides Lean Six Sigma, Strategic Assessment, Executive Team Coaching, Continuous Process Improvement, Project Management, and Quality Assurance services to corporations, government, and not-for-profits. IMS partners with public and private sector clients to solve their most difficult challenges through a combination of staff-augmentation, program management, consulting, technology, systems engineering, and innovation. IMS’s dedication to excellence and our commitment to customer satisfaction is priority. We believe in our vision wholeheartedly and set an example for outstanding customer service. IMS was established on the core strength of “Professionalism, Integrity, Excellence, Diversity, and Community”.
Infinite Management Solutions, LLC is a Service-Disabled Veteran-Owned Small Business (SDVOSB) and 100% woman owned company and an equal opportunity / affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin. We are also an equal opportunity employer of individuals with disabilities and protected veterans. We encourage Veterans to join our team.
Physical Requirements: While performing the duties of this job, the employee is regularly required to talk, hear, and use hands to handle or feel objects, tools, or controls. The employee is occasionally required to reach with hands and arms. Specific vision abilities required by this job include close vision. The employee must occasionally lift or move up to 25 pounds. Employee may be required to stand and walk for several hours performing various job-related duties.   
This position description reflects IMS's assignment of essential functions; nothing in this job description restricts the Company's latitude to assign or reassign duties and responsibilities to this job at any time.

• Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities.
• Please view Equal Employment Opportunity Posters provided by OFCCP here https://www.dol.gov/ofccp/regs/compliance/posters/ofccpost.htm