Administrative Specialist

Join the firm AIA calls “a trailblazer in sustainable, high-performance architecture.” Winner of the AIA 2025 Firm Award, we’re an integrated collective of designers and researchers united in a mission to eliminate carbon emissions and build a more equitable, livable future.

LPA is seeking a passionate Administrative Specialist to join our integrated team of architects, engineers, interior designers, landscape architects and master planners. Our San Jose studio is continuing to grow, and you’ll have the opportunity to be a central part of our expansion. You will have the opportunity to collaborate with team members across studios on projects that are both local and across California and Texas. Our clients are both public and private and represent nine different market segments so your career can take many different trajectories.

We walk the talk in changing lives by design. Our sustainability commitment is real, we are the only large firm in the nation to comply with the 2030 Challenge for the past two years running. Our award-winning projects aim to have a positive and enduring environmental, economic and social impact.

We’re committed to diversity, wellness and work-life balance and it is neatly summarized in our Just label. We offer competitive salaries and generous benefits, including health and dental insurance, retirement and financial, wellness and other work/life plans.

What you will do:

• Receive and direct visitors and clients

• Manage lobby area

• Assist with firmwide phone calls

• General clerical duties including photocopying, fax and mailing; opening, sorting and distributing incoming correspondence

• Prepare and modify documents including correspondence, reports, drafts, memos and emails

• Coordinate and maintain records for staff, their travel, and parking as needed

• Fielding telephone calls, word processing, creating spreadsheets and presentations, and filing

• Arrange and schedule travel for staff company-wide

• Help moderate firmwide meetings via Microsoft Teams

• Coordinate client and office events throughout the year

What we will do:

• Provide mentorship from Project Leaders and Directors

• Provide opportunities and career growth – your success is our success

• In-house management and leadership training opportunities

• Provide study grants for exploration – Catapult, LPA Foundation

Administrative Specialist Requirements:

• Above average skills in the Microsoft Office Suite

• Expertise in Microsoft Teams

• Ability to multitask and focus on various responsibilities at any given time

• Experience in providing administrative support to management and technical staff

• Enthusiastic commitment to the multidisciplinary design process and team environment

• Strong written and verbal communication skills

• Curious and open minded to learn and assume increased responsibilities

• Committed to building a long-term professional career

LPA is an integrated design firm with offices in California and Texas. We specialize in creating innovative, sustainable environments that work better, do more with less and improve people’s lives. We provide a vibrant and rewarding work environment—one that values and fosters creativity, collaboration, critical thinking, community engagement and ongoing career development and growth. LPA is also committed to diversity, wellness and work-life balance. LPA offers competitive salaries and generous benefits, including health and dental insurance, retirement and financial, wellness and other work/life plans.

The salary range for this position is $58,000 - $85,000 and is eligible for an annual bonus. If you are hired at LPA, your base salary is based on factors such as geographic location, skills, education, experience and/or project complexity. We believe in the importance of pay equity and consider internal equity of our current team members as part of any final offer.

NOTICE TO RECRUITMENT AGENCIES AND RECRUITERS:

Please note that LPA does not accept unsolicited resumes from recruiters or employment agencies. In the absence of a signed contract, LPA will not agree to pay any recruiter fee. In the situation an agency or recruiter submits a candidate or resume without a previously signed agreement and/or without LPA’s request, LPA explicitly reserves the right to hire those candidate(s) without any financial obligation to the recruiter or agency. Any unsolicited resumes, including those submitted to hiring managers, are deemed to be the property of LPA.