Administrative Services Coordinator

Join the People Helping People

PSCU/Co-op Solutions is now Velera! PSCU and Co-op Solutions became a single entity on January 2, 2024, and our new company name was announced on May 7, 2024. Our new brand represents our combined company’s shared mission and unique ability to drive velocity and positive momentum for credit union success in a new era of financial services.

The Opportunity

We are seeking a talented Administrative Services Coordinator. The administrative services coordinator is a service position involved with supporting Velera with Mail Delivery and Distribution, Scanning, Document Storage, Office Supply Management, and Switchboard, and providing assistance with any departments within Velera as needed.

Day In The Life

• Mail processing

  • Process and deliver daily USPS mail throughout the site

  • Process and deliver all incoming packages throughout the site

  • Process all outgoing packages

  • Track all packages outgoing

  • Full understanding of all shipping types and ability to offer alternatives

  • Maintain an adequate supply of all mail center-related material.

• Scanning services

  • Scanning documents as requested by departments and to their specifications

  • Documentation storage management

  • Coordinate all documentation storage requests

  • Manage offsite storage

  • Manage inventory levels

  • processing quarter destroy orders

  • Coordinate and execute all retrieval requests

• Office Supply Management

  • Review and release all orders

  • Review internal orders to budget

  • Manage online configuration, user accounts, workflows, and approvals

  • Process all orders for business cards

  • Process all orders for Name Plate

• General office management

• Provide backup assistance to the team as needed including event coordination, escorting vendors, guard lunch coverage, and other duties as needed.

• Operate office equipment including postage meter, photocopier, scanner

• Monitoring and distributing work for requests submitted via a ticketing system

• Responsible for reporting risks that are identified to the appropriate team and/or management. Additionally, responsible for managing, monitoring, and reporting risks within the scope of your work area, including, but not limited to Information Security risks.

• Perform all other duties as assigned.

Qualifications:

• Required - HS Diploma, 1+ years of experience

• Preferred - AA Diploma – 2 years of experience in any work experience plus 1 year of administrative experience

• Good Organizational skills

• Ability to handle multiple tasks of varying priority

• Ability to work with different software packages

• Proficient with Microsoft Office

About Velera

At Velera we are committed to fostering a workplace where every employee feels valued, respected, and connected. We understand, attract and engage a diverse workforce where every employee can live up to their full potential; ensuring that our employee base reflects the consumers we serve. The result of this effort is an inclusive environment where diverse talent thrives. We strive to foster a safe and inclusive work environment for people to bring their authentic selves in order to build a better community within our company and with our partners.   Learn more about our commitment to Diversity, Equity, and Inclusion HERE!

Pay Equity

$17.45

to

$21.83

Actual Pay will be adjusted based on experience and other job-related factors permitted by law.

Great Work/Life Benefits!

• Competitive wages

• Medical with telemedicine

• Dental and Vision

• Basic and Optional Life Insurance

• Paid Time Off (PTO)

• Maternity, Parental, Family Care

• Community Volunteer Time Off

• 12 Paid Holidays

• Company Paid Disability Insurance

• 401k (with employer match)

• Health Savings Accounts (HSA) with company provided contributions

• Flexible Spending Accounts (FSA)

• Supplemental Insurance

• Mental Health and Well-being: Employee Assistance Program (EAP)

• Tuition Reimbursement

• Wellness program

• Benefits are subject to generally applicable eligibility, waiting period, contribution, and other requirements and conditions

Velera is an Equal Opportunity Employer. We consider applicants without regard to race, color, religion, age, national origin, ancestry, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, veteran status, disability, genetic information, citizenship status, or membership in any other group protected by federal, state or local law.

Velera is an Equal Opportunity Employer that complies with the laws and regulations set forth in the following "EEO is the Law" Poster and the "EEO is the Law" Poster Supplement. Velera will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the legal duty to furnish information.

Velera is an E-Verify Employer. Review the E-Verify Poster here (English and Spanish). For information regarding your Right To Work, please click here (English and Spanish poster).

As an ongoing commitment to reasonably accommodate individuals with disabilities please contact a recruiter at [email protected] for assistance.