Administrative Coordinator Senior

Job Description:

The Administrative Coordinator - Senior is responsible for the coordination of various administrative functions for a major service line or a group of leaders in a time sensitive, accurate, and confidential nature. Primary responsibilities include task tracking, organization of data, calendar management, correspondence, travel/expense management, response to inquiries and requests, meeting management, and support of local facility needs.

Schedule - Monday - Friday 7am - 3:30 pm.

• The Administrative Coordinator - Senior works closely in a proactive manner with their assigned group or leader(s) and serves as a liaison with other internal and external stakeholders.
• Under the direction of the leader(s), caregiver may be assigned special projects and may lead out on teams and initiatives with associated deliverables. Work is often cross functional and may involve multiple facilities, sites, and/or service lines/departments. 
• The Administrative Coordinator - Senior provides support of a technical nature including remote meeting management, facilitation of presentations, and management of multimedia needs both by the leader(s) and meeting support. 
• May be responsible for department day to day operations and goals that relieve and assist the leaders of routine project or advanced administrative duties.
• The Administrative Coordinator - Senior may supervise other Administrative Coordinators.

Timekeeper:

• Regularly reviews and updates payroll system entries for assigned departments, which may include entering missed punches, PTO, FMLA,
• premiums, etc.
• Meets all deadlines for payroll processing. Reports any discrepancies, unusual or questionable time entries to appropriate supervisors,
• Human Resources, or Payroll Coordinator.
• Maintains a strong and current knowledge of payroll policy and law by participating in applicable training and regularly reviewing policies.
• Obtains approval for, and documents, all additions, deletions, corrections, etc. Retains all required documentation. Works with employees
• and management to ensure that payroll punches are approved, documented, and recorded correctly.

Staff Scheduling:

• Works directly with department managers on schedule development, including defining baseline needs, skills or certifications required per
• shift, and number of lead or senior staff per shift.
• Releases preliminary shift template to department staff in defined time frame to allow for self scheduling. At close of self scheduling period,
• makes final changes to schedule and submits to department manager for review/approval.
• Reviews requested changes to schedule (shift swaps, PTO, etc.) for appropriateness and forward to department manager for approval (as
• necessary). Maintains staffing and scheduling information on a daily basis.

Customer Relations and Technical Expertise:

• Clearly and concisely communicates and coordinates timekeeper and scheduling activities with managers and staff.
• Thoroughly and accurately completes all actions related to timekeeper and scheduler functions.
• Through investigation ensures accurate and effective resolution of customer concerns.
• Thoroughly and accurately uses staff scheduling systems to complete job expectations.
• Functions as a contact person for staff and manager on questions/issues related to timekeeping and scheduling applications.
• Accountable for ongoing continuing education in staff scheduling applications to stay current with new software enhancements and
• upgrades

Skills

• Department Management
• Calendar Management
• Schedule Management
• Travel and Expense Management
• Scheduling
• Meeting Management
• Outstanding Organizational Abilities
• Answering Telephones
• People Management
• Office Administration
• Organizing

Required Qualifications

• Demonstrated experience supporting a director, multiple managers or functional area in an office setting
• Demonstrated organizational and time management skills, ability to prioritize tasks, and attention to detail
• Demonstrated experience managing calendars, correspondence, travel/expenses, remote and in-person meetings
• Demonstrated interpersonal verbal and written communication skills including spelling, punctuation, grammar

Preferred Qualifications

• Associate degree. Education must be obtained through an accredited institution. Degree will be verified.
• Experience working in a healthcare setting.
• Experience with spreadsheets and presentation software.
• Leadership experience (e.g., providing training to others on their job duties, coordinating the work of others, coordinating projects, acting as a team lead, and directly supervising others).

Physical Requirements:

• Ongoing need for employee to see and read information, labels, documents, monitors, identify equipment and supplies, and be able to assess customer needs. 
• Frequent interactions with providers, colleagues, customers, patients/clients and visitors that require employee to verbally communicate as well as hear and understand spoken information, needs, and issues quickly and accurately. 
• Manual dexterity of hands and fingers to manipulate complex and delicate supplies and equipment with precision and accuracy. This includes frequent computer use for typing, accessing needed information, etc. 
• For roles requiring driving: Expected to drive a vehicle which requires sitting, seeing and reading signs, traffic signals, and other vehicles. 

Location:

Intermountain Health Primary Childrens Hospital

Work City:

Salt Lake City

Work State:

Utah

Scheduled Weekly Hours:

40

The hourly range for this position is listed below. Actual hourly rate dependent upon experience. 

$21.20 - $32.26

We care about your well-being – mind, body, and spirit – which is why we provide our caregivers a generous benefits package that covers a wide range of programs to foster a sustainable culture of wellness that encompasses living healthy, happy, secure, connected, and engaged.

Learn more about our comprehensive benefits package here.

Intermountain Health is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

At Intermountain Health, we use the artificial intelligence ("AI") platform, HiredScore to improve your job application experience. HiredScore helps match your skills and experiences to the best jobs for you. While HiredScore assists in reviewing applications, all final decisions are made by Intermountain personnel to ensure fairness. We protect your privacy and follow strict data protection rules. Your information is safe and used only for recruitment. Thank you for considering a career with us and experiencing our AI-enhanced recruitment process.

All positions subject to close without notice.