Administrative Business Partner

This hybrid position requires two days per week in our Denver office.

About you 

You are a highly organized and proactive individual with exceptional time management and multitasking skills. You excel in coordinating complex calendars, managing communications with professionalism, and ensuring seamless travel and expense processes. With strong attention to detail and discretion, you effectively support senior leaders while fostering cross-functional collaboration to achieve business goals. Your ability to prioritize tasks and streamline administrative operations makes them an invaluable asset to any team.

About this role

We are seeking a highly organized, proactive, and resourceful Administrative Business Partner to provide essential support to member of our senior leadership teams. In this role, you will play a critical part in streamlining day-to-day operations, ensuring smooth business processes, and contributing to overall team success. Your ability to anticipate needs, manage multiple priorities, and communicate effectively will make you an integral part of the team.

What you'll be doing: 

• Calendar & Scheduling Management: Coordinate and manage complex calendars for executives or senior leaders, prioritizing meetings and appointments, resolving scheduling conflicts, and ensuring all logistics are arranged efficiently.
• Communication & Correspondence: Serve as the primary point of contact for internal and external stakeholders, handling emails, calls, and other communications with professionalism and discretion. Draft and proofread emails, memos, and reports as needed.
• Travel Coordination: Organize domestic and international travel arrangements, including flights, accommodations, transportation, and itineraries, ensuring cost-effectiveness and efficiency.
• Expense Reporting: Prepare and submit accurate expense reports for executives and team members, ensuring compliance with company policies and timely processing of reimbursements.
• Cross-Functional Collaboration: Support cross-departmental teams by handling administrative tasks, tracking action items, and ensuring alignment with business goals. Foster effective collaboration between departments and stakeholders.

What you’ll have 

• Experience supporting leaders in a previous role for 2-3 years.
• Strong written and verbal communication skills. Ability to effectively interact with stakeholders at all levels.
• Proficient in Microsoft Suite (Word, Excel, PowerPoint), Google Workspace, and other office tools. Experience with project management and collaboration software (e.g., Asana, Slack, Trello). 

About your Skills 

• Time Management: The ability to allocate time effectively ensures that tasks are prioritized and deadlines are consistently met.
• Ability to Prioritize: Demonstrated ability to juggle multiple tasks and responsibilities, working in a fast-paced environment while maintaining a high level of accuracy and organization.
• Discretion and Confidentiality: Managing sensitive information responsibly is crucial for maintaining trust and protecting the integrity of business operations.

We understand that not everyone will match each of the above qualifications. However, we also realize that everyone has unique experiences that can add value to our company. Even if you think your background might not perfectly align, we'd love to hear from you!

Life at Udemy 

We aspire to be as vibrant and dynamic as the communities we serve, as inquisitive as those who use our platform, and as revolutionary as the future we strive to open for everyone. Here are some of the things we love about life at Udemy:

• We’re invested in creating an inclusive environment that welcomes a diverse range of backgrounds and experiences. From creating employee resource groups, ensuring we’re a Fair Pay Workplace, and building a flexible work culture, our belonging, equity, diversity, and inclusion (BEDI) initiatives always put our people first. We want you to be able to bring your authentic self to work because when we all do, we’re better for it.

• Learning is what we do – inside and out. Our Learning & Development team is second to none, helping ensure your journey is one of continuous progression. You’ll also have unlimited access to Udemy courses, monthly UDays (meeting-free professional development days), and a generous annual professional development stipend.

• Our reason to exist is to revolutionize learning – that calls for taking risks and learning from failures. Whether it’s our hackathons (a company-wide effort to envision new possibilities for our product) or sharing our prototypes, we see experimentation as a crucial step on the path to success.

• We’re committed to creating world-class employee experiences and are proud of the recognition of this by Great Place to Work. 

Of course, the best thing about being part of Udemy is knowing your work makes a difference for people and organizations around the world. You’ve got the skills; why not use them to help others develop theirs?

At Udemy, we value diversity and inclusion and consider qualified applicants without regard to race, color, religion, sex, national origin, ancestry, age, genetic information, sexual orientation, gender identity, marital or family status, veteran status, medical condition, or disability. We will consider for employment qualified applicants with arrest and conviction records.

Our Benefits Start With U

Our benefits package at Udemy “starts with U” and is grounded in mission-driven benefits that intentionally align with our core values. Here’s a sneak peek at just a few highlighted benefits if you’re a full-time Udemate based in the United States:

• Core Benefits: Comprehensive medical, dental, vision, life/AD&D, and disability coverage

• HSA/FSA/Commuter: Pre-tax savings/spending plans, including HSA employer contributions

• Transgender Benefits: Expanded medical coverage for gender-affirming care

• Parental Benefits: Financial assistance for fertility (including egg-freezing), adoption, and surrogacy expenses; twelve weeks of paid family bonding for birth, surrogacy, adoption, and foster placement (plus up to six to ten weeks of paid disability leave for birthing parents) as well as a two-week “ease-back” program that enables parents to return part-time at full pay

• Whole U: Fully paid memberships for meditation/mindfulness, therapy/coaching visits, financial planning, fertility and family building, maternity and newborn care, parenting and pediatrics, menopause care, breastmilk shipping, and caregiving support

• Learning: Free access to Udemy and Udemy Business plus a yearly stipend to spend on professional development

• Retirement: Pre-tax and Roth 401(k) plan with an employer contribution

• Vacation: Flexible vacation for salaried Udemates and fifteen days per year for hourly

• Holidays: Twelve paid holidays throughout the year

Information regarding data privacy is available within the Udemy Careers Privacy Notice.