Administrative Assistant

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Applicants must be eligible to begin work on the date of hire. Applicants must be currently authorized to work in the United States on a full-time basis. ARKANSAS BLUE CROSS BLUE SHIELD will NOT sponsor applicants for work visas in this position.Arkansas Blue Cross is only seeking applicants for remote positions from the following states:Arkansas, Florida, Georgia, Illinois, Kansas, Louisiana, Minnesota, Mississippi, Oklahoma, South Carolina, Tennessee, Texas, Virginia and Wisconsin.

Job SummaryThe Administrative Assistant performs advanced, diversified and confidential administrative and project support to senior leaders and various support managers. This position manages the overall day-to-day operations of senior leadership, which requires considerable independent judgment, initiative and professionalism

Requirements

EDUCATION

• High school diploma or equivalent
• Bachelor’s degree preferred

KNOWLEDGE & EXPERIENCE

• Minimum three (3) years' advanced administrative experience, preferably supporting at the executive level
• Proficiency using Microsoft Word, Excel, Access, and PowerPoint with the ability to create presentations and navigate through spreadsheet reports; and willingness to stay abreast of advancing technologies
• Typing proficiency of at least 50 words per minute preferred

ESSENTIAL ABILITIES & SKILLS

• Exceptional oral and written communication skills
• Detail-Oriented
• Attentiveness
• Professionalism
• Ability to build collaborative relationships
• Ability to meet deadlines
• Ability to multi-task and prioritize responsibilities

RESPONSIBILITIES

• Provide administrative support as the assistant to V.P. and Chief Actuary, Lead Executive for Accounting Services and Division Assistant to Actuarial, Enterprise Underwriting and Accounting Services staff
• Coordinate travel arrangements
• Manage calendar including scheduling, agendas, and documents for meetings
• Assist with email management and timely requests
• Schedule and implement departmental webinars and monthly meetings
• Create and submit expense reports for executives/Maintain and create V.P. files/binders and update records as needed
• Create PowerPoint presentations for executive meetings
• Open and distribute mail and publications
• Submit invoices for payment
• Serve as Division Contact for ECMO and EPMO
• Prepare agendas and record minutes in meetings for board and executive committees
• Manage the conference room calendars/Plan annual division events/Maintain and order office supplies
• Coordinate Disaster Recovery Plan for Actuarial & UW/Maintain confidentiality due to sensitive information for the Enterprise
• Manage projects as needed, such as all staff relocations and reorgs
• Actuarial Memorandum submission to the board and AID
• SharePoint and Teams coordination and training when needed
• Assist with printing and distributing annual statements with the Accounting team

SkillsActive Listening, Continued Learning, Coordinating Resources, Cross-Functional Planning, Customer Relationship Management (CRM), Interpersonal Relationship Management, Microsoft Office, Oral Communications, Performing Administrative Activities, Sound Judgment, Time Management, Written Communication

ResponsibilitiesAdditional Responsibilities: Performs specialized functional area duties, such as reporting, research, project coordination, analysis, etc., requiring broad and comprehensive skills and knowledge. May assists with special projects or other duties, as requested., Assistance: Manages day-to-day complex schedules in such a way that the executive is able to fulfill obligations and prioritize actions in an organized, efficient way; takes into consideration calendar priorities based on both professional and personal priorities; coordinates internal and external meetings including but not limited to team meetings, off-site meetings, one-on-one meetings, conferences, etc.; and books appropriate travel within travel policy taking into account schedules, travel time and personal time between meetings., Business Administration: Creates, maintains, and edits presentations, documents, and spreadsheets for meetings; submits accurate expense reports in a timely manner adhering to policy; assists in overseeing budget and procurement activities; conducts more complex research to assist executive with inquiries or issues; coordinates all logistics for department events and meetings; and responsible for securing requested information and compiling various reports and analyses, Executive Engagement: Proactively coordinates all executive engagement, correspondence and interactions; manages follow up on all executive meetings; serves as a meeting recorder-summarizing action items precisely; and partners with peers and direct reports of the executive to manage cross-functional initiatives from conception to completion.

Certifications

Security Requirements

This position is identified as level three (3). This position must ensure the security and confidentiality of records and information to prevent substantial harm, embarrassment, inconvenience, or unfairness to any individual on whom information is maintained. The integrity of information must be maintained as outlined in the company Administrative Manual.

Segregation of Duties

Segregation of duties will be used to ensure that errors or irregularities are prevented or detected on a timely basis by employees in the normal course of business. This position must adhere to the segregation of duties guidelines in the Administrative Manual.

Employment TypeRegular

ADA Requirements

1.1 General Office Worker, Sedentary, Campus Travel - Someone who normally works in an office setting or remotely and routinely travels for work within walking distance of location of primary work assignment.