Administrative Assistant

Role Specific Information

Perform clerical and data entry duties in a timely and accurate manner to support the objectives of the Distribution Center.
Do you love . . . completing tasks in a timely and accurate manner?
Are you energized by . . . communicating with multiple business partners?
Do you enjoy . . . supporting the execution of key business initiatives?

Job Description

ACCOUNTABILITIES

COORDINATES CALENDAR AND CORRESPONDENCE

• Assist building leadership with correspondence to Corporate, management and associates
• Drive team activities including staff meetings, agendas and notes, building wide meetings, social outings, and other key activities as assigned
• Acts as Engagement Administrator for various company programs
• Schedule travel and accommodations, and reconcile travel expense statements and Corporate charge statements
• Receives and directs visitors
• Assists and partners with other building business partners as needed
• Supports coordination of building activities
• Updates various communication areas within the building

PERFORMS REPORTING, FILE MANAGEMENT AND OFFICE COORDINATION

• Maintain budgets and monitor invoices for payment
• Reconcile and submit weekly financial forecasts, monthly accruals and financial statements to Corporate
• Order and disburse supplies, distribute mail and filing
• Assist building leadership with conference calls, incoming calls, setting appointments, monitoring emails and developing worksheets
• Report and enter production numbers, aging and update Organizational Charts to Corporate
• Identify and coordinate best method for meetings and appointments
• Tracks various Recognition Programs

QUALIFICATIONS

REQUIRED

• Effective verbal and written communication skills
• Basic math and reading skills, legible handwriting and attention to detail
• Ability to multitask and perform tasks consistently and accurately
• Ability to operate office equipment and proficient knowledge of all Microsoft Office applications
• Excellent time management and organization skills
• Ability to work independently and with multiple levels within the organization
• Adhere to Kohl's policies and procedures
• Regular and prompt attendance
• Keep work area neat and clean
• Professional and articulate
• Ability to use good judgement and problem solve
• Ability to work a flexible schedule and overtime as needed

PREFERRED

• High level of integrity and discretion
• Ability to communicate effectively with a variety of constituent groups such as corporate partners, peers and outside groups