Administrative Assistant

About This Role

Join CAE as an Administrative Assistant! Be part of our innovative team at CAE, driving excellence behind the scenes. If you’re organized, efficient, and ready to make an impact, we want you!

Responsibilities include, but are not limited to:

Front Desk

• Answer phone calls in a courteous and professional manner; forward phone calls as required, introducing the caller and the purpose of the call to the recipient of the call.
• Meet and greet visitors at the reception desk and guide visitors to the appropriate person in the department.
• Employee, visitor, contractor badges.

Calendar management 

• Organize and coordinate the schedules
• Set up systems to improve efficiency

Travel arrangements 

• Plan and organize travel, including flights, hotels, and transportation
• Prepare itineraries and track expenses

Communications management 

• Filter, prioritize, and respond to emails and other forms of communication
• writing and editing e-mails, drafting memos, and preparing communications
• Screen and direct phone calls

Meeting support 

• Schedule meetings, prepare materials for meetings, and take minutes during meetings. 
• Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary

Document preparation 

• Conduct research, prepare Word, Excel, PowerPoint presentations, agendas, reports, and other documents in support of objectives for the organization.
• Create, edit, or distribute documents
• Ensure brand integrity, information security, and confidentiality

Event coordination 

• Serve as a coordinator for the various parties involved in events

Project management 

• Take on special projects
• Office Supplies and Inventory
• Employee Badges
• Assist Human Resources with Orientations

Preferred Attributes:

• Business sense - has a strong business sense and can decipher priorities and make sound judgment calls when needed.
• Commitment to excellence - perform duties at the highest level possible on a consistent basis.
• Excellent communicator - able to interact with people of all levels in a confident, professional manner.
• Demonstrate ability and temperament to work with sensitive information.
• Team player - have team-oriented experience and approach.
• Service focus - dedicated to meeting the expectations of the Sr leadership by maintaining effective relationships with interested parties.
• Ability to think outside of the box with a sense of urgency. 
• Tech-savvy and able to use technology in daily work.
• Analytical skills.
• Problem-solving skills.
• Attention to detail 

#LI-TO1

Position Type                       

Regular

CAE thanks all applicants for their interest. However, only those whose background and experience match the requirements of the role will be contacted.

Equal Opportunity Employer 

CAE is an equal-opportunity employer committed to diversity, equity, and inclusion. As "One CAE," we take affirmative action to ensure equal opportunity for all applicants regardless of race, nationality, colour, religion, sex, gender identity and expression, sexual orientation, disability, neurodiversity, Veteran status, age, or other legally protected characteristics.  

If you don't see yourself fully reflected in every job requirement listed in the job posting, we still encourage you to reach out and apply. At CAE, everyone is welcome to contribute to our success. If reasonable accommodation is needed to participate in the job application or interview process, please get in touch with us at [email protected].