Administrative Assistant

We are seeking a highly organized and proactive Administrative Assistant to join our team. This fully remote position, based out of Lisboa, Portugal, is exclusively open to citizens of EU countries. If you’re a detail-oriented problem-solver who thrives in a virtual environment, we invite you to support our operations and contribute to our success!

Key Responsibilities

• Manage scheduling, calendars, and virtual meetings for team members across multiple time zones
• Handle email correspondence and maintain clear communication with internal and external stakeholders
• Perform data entry, document organization, and updates to internal systems
• Assist with travel arrangements, expense tracking, and basic bookkeeping tasks
• Support project coordination by preparing reports, presentations, and meeting agendas
• Provide general administrative support to ensure seamless remote operations

Requirements

• Citizenship of an EU country (required due to company policy and tax compliance)
• Proven experience as an Administrative Assistant, Virtual Assistant, or similar role (1-2 years preferred)
• Basic knowledge of English (written); proficiency in Portuguese is a plus but not required
• Strong proficiency with Microsoft Office (Word, Excel, PowerPoint), Google Workspace, and scheduling tools (e.g., Calendly)
• Excellent organizational and time-management skills with the ability to prioritize tasks
• Reliable internet connection and a quiet, professional remote work setup
• Ability to work independently and maintain confidentiality

Preferred Qualifications

• Experience with remote collaboration tools (e.g., Slack, Zoom, Asana, or Trello)
• Familiarity with basic HR or payroll processes
• Background working with international teams

Benefits

• Fully remote work with flexible hours (within core business hours, 9:00–17:00 CET)
• Competitive salary based on experience
• 22 days of paid vacation annually + Portuguese public holidays
• Opportunities for growth within a dynamic team

Additional Information

• This position is open only to EU citizens due to legal and administrative requirements.
• No relocation is required; candidates can reside anywhere within the EU.
• Only shortlisted candidates will be contacted for an interview.

We are an equal opportunity employer committed to fostering an inclusive and innovative workplace. Join us to make a difference in a remote-first environment!