Administrative Assistant

Job Description

At EisnerAmper, we look for individuals who welcome new ideas, encourage innovation, and are eager to make an impact. Whether you’re starting out in your career or taking your next step as a seasoned professional, the EisnerAmper experience is one-of-a-kind. You can design a career you’ll love from top to bottom – we give you the tools you need to succeed and the autonomy to reach your goals. 

We are seeking an organized, detail-oriented Administrative Assistant for our Pasadena office. This is an exciting opportunity for someone who has a positive attitude, a proactive nature and who is collaborative. The working environment is not routine, so we need someone who can balance changing, sometimes competing, priorities.

What it Means to Work for EisnerAmper: 

• You will get to be part of one of the largest and fastest growing accounting and advisory firms in the industry 

• You will have the flexibility to manage your days in support of our commitment to work/life balance 

• You will join a culture that has received multiple top “Places to Work” awards 

• We believe that great work is accomplished when cultures, ideas and experiences come together to create new solutions  

• We understand that embracing our differences is what unites us as a team and strengthens our foundation  

• Showing up authentically is how we, both as professionals and a Firm, find inspiration to do our best work  

What Work You Will be Responsible For: 

• Creating and proofreading correspondence, standard operating procedure documents, and presentations.

• Preparing reports and related work for the assigned practice areas.

• Providing photocopy, scanning, binding, and other document management services.

• Coordination of virtual and live, in-person meetings as needed.  Ensure that meeting rooms are neat, with applicable technology and refreshments prepped and ready for use by meeting participants.

• Creating, or downloading, and distributing regular reports (weekly, monthly, bi-monthly report, etc.).

• Creating new users in various firm systems, including assigning/removing rights, as needed.

• Maintaining up-to-date client records.

• Making updates to Project/Client codes in Practice Management.

• Scheduling, creating, and launching meetings in MS Teams, GoToWebinar, and other platforms, as needed.

• Making travel arrangements for managers and above, to include booking restaurant reservations, travel, accommodations, and car services as needed.

• Preparing expense reports for managers and above and providing guidance to others regarding the use of the tool for travel and expenses

• Assisting partners with monthly billing and preparing client invoices on a timely basis.

• Arranging in-house and off-premise meals for employees team meetings, client events, etc.

• Creating and tracking conference and professional education registrations.

• Entering time for team members into Practice Management on an as-needed basis.

• Managing calendars for Partners or Managing Directors, as requested.

• Other administrative duties as assigned.

• Assisting with printing of checks for clients

• Maintaining check log/deposits

• Assisting with preparation of engagement letters

• Preparing priority mailings:  certified, return receipt, scanning and confirming documents sent

Basic Qualifications: 

• High School Diploma

• 3+ years office administrative-related experience

• Demonstrated excellence in written and oral communication

• Intermediate level of proficiency with the Microsoft Office suite of products (Outlook, Excel, PowerPoint, and Word.

Preferred/Desired Qualifications:

• Advanced computer skills including MS Office (Word, Excel and Outlook)

• Previous experience with SAP Concur, Netsuite, Citrix Sharefile, Quickbooks Online, CCH Engagement, CCH Document, or Practice CS is a plus.

• Ability to quickly learn, and effectively utilize, the firm’s timekeeping and travel expense programs (e.g. Practice CS).

• Team player

• Exceptional organizational skills

• Outstanding customer service skills

EisnerAmper is proud to be a merit-based employer. We do not discriminate on the basis of veteran or disability status or any protected characteristics under federal, state, or local law.

About EisnerAmper:

EisnerAmper is one of the largest accounting, tax, and business advisory firms, with nearly 4,500 employees including 450 partners across the world. We combine responsiveness with a long-range perspective; to help clients meet the pressing issues they face today and position them for success tomorrow.

Our clients are enterprises as diverse as sophisticated financial institutions and start-ups, global public firms, and middle-market companies, as well as high net worth individuals, family offices, not-for-profit organizations, and entrepreneurial ventures across a variety of industries. We are also engaged by the attorneys, financial professionals, bankers, and investors who serve these clients. 

Should you need any accommodations to complete this application please email: [email protected] 

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Pasadena