Administrative Assistant

Job Description

Administrative Assistant

Are you looking for a company that works on major engineering projects all over the world? Do you want to make a difference by improving the daily lives of communities worldwide? Are you seeking to join an inclusive and diverse team that you can truly count on? You’ve come to the right place!

Come join us in reshaping the future with AtkinsRéalis. AtkinsRéalis is dedicated in engineering a better future for our planet and its people.

AtkinsRéalis is truly a global leader in its field and has been chosen to design and build some of the most prestigious projects in the world. We are hiring an Administrative Assistant to join our r team! This full time position is based in Calgary, Alberta.

Your role within the team

• Organize and set up meetings(arrange the scheduling, invitations and confirmation of meetings, cathering, presentation, preparing meeting minutes), conference attendance, travels booking, etc..;

• Coordinate team events and be key contact for corporate administrative updates and events;

• Assist and Support with Employee on-boarding processes- Manage Employee Calendar updates (vacation schedules).

• Format, edit, proofread and distribute outgoing correspondence, reports, proposals, and other documents according to company templates and standards;

• Record and monitor IT requests and maintain IT inventory logs;

• Ensure the management of employee timesheets, including tracking, verification, and providing support to employees for any questions or issues related to time entry;

• Support project Controls with ad hoc assignments (reports, expense's etc…).

• Provide support for project coordination

Why choose AtkinsRéalis as an employer?

Because we offer:

• The opportunity to work on various major projects for internal and external clients.

• An exciting environment where work-life balance is important.

• A wide array of learning and development opportunities.

• Competitive pay, flexible benefits, an employee share plan, and a defined contribution pension plan.

• A work environment focused on health and safety.

The ideal candidate 

• Minimum 5 years in a similar role required as administration support

• Advanced proficiency in Microsoft Office Suite including Excel, Word, PowerPoint and Adobe Acrobat; along with excellent formatting experience.

• Strong oral and written English language communication skills, bilingualism in French is an asset but not required.

• Self started with excellent time management and organizational skills

• Suggests ways to improve the quality of the team’s output.

• Team Player with a can-do attitude.

Are you up for this challenge? Apply today and join our team to help engineer a Better Future for our Planet and its People.

About AtkinsRéalis  

Created by the integration of long-standing organizations dating back to 1911, AtkinsRéalis is a world-leading professional services and project management company dedicated to engineering a better future for our planet and its people. We create sustainable solutions that connect people, data and technology to transform the world's infrastructure and energy systems. We deploy global capabilities locally to our clients and deliver unique end-to-end services across the whole life cycle of an asset including consulting, advisory & environmental services, intelligent networks & cybersecurity, design & engineering, procurement, project & construction management, operations & maintenance, decommissioning and capital. The breadth and depth of our capabilities are delivered to clients in key strategic sectors such as Engineering Services, Nuclear, Operations & Maintenance and Capital.

At AtkinsRéalis, we seek to hire individuals with diverse characteristics, backgrounds and perspectives. We strongly believe that world-class talent makes no distinctions based on gender, ethnic or national origin, sexual identity and orientation, age, religion or disability, but enriches itself through these differences. 
 

AtkinsRéalis cares about your privacy. AtkinsRéalis and other subsidiary or affiliated companies of AtkinsRéalis (referred to throughout as “AtkinsRéalis”) are committed to protecting your privacy. Please consult our Privacy Notice   on our Careers site to know more about how we collect, use and transfer your Personal Data.
 

By submitting your personal information to AtkinsRéalis, you confirm that you have read and accept our Privacy Notice.

Worker TypeEmployee

Job TypeRegular

At AtkinsRéalis, we seek to hire individuals with diverse characteristics, backgrounds and perspectives. We strongly believe that world-class talent makes no distinctions based on gender, ethnic or national origin, sexual identity and orientation, age, religion or disability, but enriches itself through these differences.