Administrative Assistant

As a leading regional bank, SouthState has been providing financial solutions to individuals, families, and businesses in the Southeast for more than 100 years. SouthState team members strive to create remarkable experiences while building meaningful and lasting relationships. We are proud to be a reflection of the communities we serve, and our team members share core values that make SouthState a great place to bank, and a great place to work.

• Job Description

  SUMMARY/OBJECTIVES
  It is the responsibility of the Administrative Assistant to take ownership of all tasks and challenges that they encounter in the operation of their assigned position.

  ESSENTIAL FUNCTIONS
  Sets priorities and organizes the administrative workload for assigned area of responsibility to utilize time most effectively
  Composes types and edits a variety of correspondence, reports, memos, and other material requiring independent judgment as to content, accuracy, and completeness
  Prepares, maintains, and distributes in-depth excel spreadsheets/reports on loans, deposits, etc.
  Maintains files and records
  Maintains calendar and coordinates all travel arrangements.
  Obtains additional information, as needed, to complete reports on sensitive or special management communications
  Performs regular administrative duties as needed, including providing telephone support, screening visitors, and arranging and scheduling meetings and appointments
  Responsible for processing and tracking expenses
  Works/interacts with a variety of employees
  Extensive verbal and written communication skills
  Ensure that the Bank’s policies and procedures, code of conduct, and regulatory guidelines are strictly complied with
  Provide assistance to other employees by liaising with them through healthy and positive interactions
  Be involved in performing marketing endeavors/efforts
  Continuously update skills by participating in professional training
  Seek opportunities to improve skills through cross-training offered by the Bank
  All other tasks, responsibilities, or duties, as directed by management
  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  COMPETENCIES
  Must have strong communication skills characterized by excellent writing and speaking skills
  Proficient with general office machines and programs to include Microsoft Office Word, Excel, Outlook, and other software that might be utilized in the department
  Ability to use the computer efficiently and the capacity to learn new software programs as they are rolled out by the Bank
  Must be well-organized, accurate, and attentive to detail
  Must be cooperative and willing to assist coworkers and customers on a regular basis
  Must have effective listening skills demonstrated by the ability to listen to others talk (without interruption), understand them, and then propose solutions or make contributions based on the points made by others
  Must possess excellent multi-tasking skills and be able to function well under pressure
  Must be able to remain composed under pressure and respond to customer and coworker concerns regularly
  Must have a keen eye for detail and follow instructions to the letter
  Must be patient and willing to help others in solving problems while always maintaining a positive attitude
  Qualifications, Education, and Certification Requirements
  Education: Minimum High School Diploma, some college preferred
  Experience: Minimum of 1-3 years of administrative experience
  Certifications/Specific Knowledge: Extensive knowledge of modern office practices and office management Microsoft Outlook, Explorer, Adobe. Extensive knowledge of Microsoft Word, Outlook, Explorer, Excel, Adobe, iPad, iPhone, and Apple Suite. Excellent communication skills with ability to establish and maintain effective working relationships with clients, associates, and executive management. Excellent analytical skills and report writing. Ability to work independently on complex and confidential tasks with high attention to detail. Ability to handle stressful situations and work at a fast pace. Ability to communicate effectively verbally and in writing. High attention to detail, fast paced and can learn quickly. Work independently and proactively solves problems. Requires strong knowledge of personal computer, iPad, iPhone, Apple Suite, Microsoft Office, Excel, and banking software used in department. Must be able to prepare detailed plans and proposals, documents and compose business letters and memorandums. Must have extensive knowledge of business English, spelling, and punctuation. Requires knowledge of office practices, procedures, and general office machines
  TRAINING REQUIREMENTS/CLASSES
  Required annual compliance training, New Employee Orientation
  PHYSICAL DEMANDS
  Must be able to effectively access and interpret information on computer screens, documents, and reports. This position requires a large amount of time in front of a computer. This can be done sitting or standing with use of the right desk.
  WORK ENVIRONMENT
  This position may be located in an open lobby area with an individual workstation or in a cubicle environment that may be loud throughout the day.
  TRAVEL
  Travel may be required to come to meetings as needed.