Administrative Assistant

AccuWeather is seeking an entry level Administrative Assistant to support the Founder and Executive Chairman of AccuWeather. This position will work in a team environment and directly report to the Supervisor, Executive Assistant to the Executive Chairman’s.  

About AccuWeather

AccuWeather is recognized and documented as the most accurate source of weather forecasts and warnings in the world, has saved more than 10,000 lives, prevented 100,000 injuries, and saved tens of billions of dollars in property damage.

With global headquarters in State College, Pennsylvania; a severe weather center in Wichita, Kansas; and offices in New York City and elsewhere around the world, AccuWeather serves more than 1.5 billion people daily

to help them better plan their activities and get more out of their day and keep their families safer through innovative digital media properties, such as AccuWeather.com and mobile, as well as radio, television, newspapers, digital out-of-home, the 24/7 AccuWeather Network channel and AccuWeather NOW streaming service. Additionally, AccuWeather produces and further serves more than half the Fortune 100 companies and thousands of businesses and distributes news, weather content, and video for more than 180,000 third-party websites.

Position Summary: 
As Administrative Assistant to the Executive Chairman of AccuWeather, you will take direction daily from the Supervisor, Executive Assistant to the Executive Chairman.  You will provide tactical and operational and procedural support, engaging in critical initiatives across the organization. You will aid in driving the company's vision forward and will be an integral part of the Executive Chairman’s support team.  

This is a unique opportunity for an individual who has up to 3 years’ administrative support experience or is new to the executive assisting world.  You will have the opportunity to work closely with top executives and contribute to critical projects. 

This position is required to work onsite at AccuWeather's State College, PA Headquarters.  Candidates must have the ability to commute to this location 5 days per week. 

Key Responsibilities:

• Calendar and Schedule Coordination: Assist in managing the Executive Chairman's calendar and schedule, including facilitating meetings with executives inside and outside the company. Assist with planning and coordinating travel arrangements, including itineraries and accommodations.
• Business Support: Screen emails, calls and correspondence in a confidential manner. Prioritize tasks that require immediate attention.  
• Project Support: Assist with strategic projects and initiatives on behalf of the Executive Chairman, ensuring they are executed effectively and according to schedule.
• Team Collaboration: Collaborate with a team of Executive Assistants, adding to a collaborative and motivated work environment.
• Tactical Communication: Draft and edit communications on behalf of the Executive Chairman, including emails, and presentations, and to transcribe the Executive Chairman’s communication and act accordingly.
• Confidentiality: Maintain the highest level of confidentiality and discretion in handling sensitive information and matters.

Qualifications:  

•  0-3 years’ administrative support experience.
• Strong attention to detail as evidenced by individual’s previous work.
• Ability to professionally work within a fast-paced team environment. 
• Ability to routinely accept direction and performance feedback, and constructive criticism.  
• Experience utilizing Microsoft Outlook and scheduling functionality. 
• Proficient in Microsoft Excel and spreadsheet management: Skilled in creating, analyzing, and managing complex spreadsheets. 
• Ability to communicate and interact effectively, confidentially and with discretion around sensitive issues.  
• The ideal candidate will be even-tempered, logical and have the ability to perform under high pressure and in fast-paced situations.
• Ability to occasionally respond to urgent needs outside of typical business hours.
• Ability to type 50 WPM for transcription purposes.
• Bachelor’s degree not required but strongly preferred.  
• Valid US Driver’s License. 

Benefits:

• Competitive salary commensurate with experience 
• Comprehensive healthcare and dental benefits.
• 401(k) retirement plan with 50% company match
• A collaborative work environment

Commitment to Diversity:

AccuWeather is committed to diversity and encourages all qualified candidates to apply. We are an equal-opportunity employer.

If you are a highly motivated, organized, and dynamic professional with the skills and experience to excel in this role, we invite you to join our team and make a significant impact on our organization's success.