Administrative Assistant

Job Description:

Summary:

Barr is seeking an administrative assistant for our Grand Rapids office to be the first point of contact for clients and vendors and work closely with office staff. This person is responsible for fostering a welcoming, professional environment in our Grand Rapids office. This role is well-suited for someone skilled at creating effective relationships with staff and service providers, passionate about providing excellent client service, and able to complete a variety of administrative tasks.

Responsibilities will include:

• Acts as hospitable point of contact for clients and visitors by coordinating needs such as badge access, managing visitor schedules, and assisting with office space needs

• Assists with keeping conference rooms, common areas, and kitchen areas tidy and stocked

• Supports facilities and office leadership, along with other business support activities as requested 

• Helps coordinate office social events such as happy hours, summer parties, and other activities

• Orders and arranges delivery or pick-up of food for office meetings and events

• Assists with the tracking and ordering of office supplies and equipment

• Provides logistical support for meetings and conference room technology setup

• Ships and receives packages, coordinating with external providers (e.g., UPS, FedEx) when needed

• Provides project support by coordinating the production and delivery of major work products/reports using tools such as Word, Excel, and Adobe Acrobat

• Provides local support for internal operations such as staffing, training, safety, equipment, library, and others as needed

• Prepares and edits reports and other technical documents

• Helps with the setup, maintenance, and organization of project files

• Develops visual presentation materials using PowerPoint

• Monitors work orders and budgets

Minimum Qualifications:

• Three years of experience as a receptionist, administrative assistant, or a related position

• Punctuality and the ability to maintain a regular work schedule of 8:00 am–5:00 pm, Monday through Friday at Barr’s Grand Rapids office

• Excellent interpersonal, oral, and written communication skills and the ability to communicate effectively with a diverse group of people including clients, employees, and office visitors

• Strong computer skills including proficiency with Microsoft Office programs, especially Word, Excel, and PowerPoint and familiarity with Adobe Acrobat

• Demonstrated attention to detail, accuracy in work output, and task follow-through

• Ability to manage multiple tasks and prioritize simultaneous requests

• Willingness to develop new skills

• Ability to occasionally and safely lift and carry up to 40 pounds

• Willingness to adjust schedule on occasion if needed to meet company needs

• Legal authorization to work in the United States without the need for sponsorship from Barr, now or in the future

Preferred Qualifications:

• Five or more years of related experience

• Post-high school training in a related area

• Experience preparing meeting materials

• Deltek Vantagepoint experience

• Experience managing engineering documents and databases

• Experience with MS Project or a similar software

• Possession of a valid driver’s license and acceptable driving record

This position is based in our Grand Rapids office and requires an 8a.m.–5 p.m., Monday through Friday, in-office work schedule. 

Compensation:

The anticipated base hourly range for this position is $21–$25/hour. This position is classified as non-exempt under the Fair Labor Standards Act (FLSA). Compensation will vary based on relevant experience, education, skill level, and other compensable factors. Employees in this position may also be eligible for a discretionary cash bonus based on team and individual performance. Barr has a “no retained earnings” model and distributes all its profit to our employees through our bonus plan and ESOP.

Benefits:  

People report that they stay at Barr because of the camaraderie and career opportunities. Another draw is our competitive package of employee benefits, which includes professional development funding, 401(k) retirement savings plan, employee stock ownership plan (ESOP) participation, medical and dental insurance, life insurance, disability and accidental death insurance, flexible spending accounts for healthcare and dependent care expenses, paid holidays, paid time off (accrues on all hours worked), and compensatory time for exempt/salaried staff (time off or pay for extra time worked). Barr’s benefits package offerings include: 

• Professional development funding 

• 401(k) retirement savings plan 

• Employee stock ownership plan (ESOP) participation, provided through profit distribution 

• Cash bonus  

• Medical and dental insurance 

• Life insurance 

• Disability and accidental death insurance 

• Flexible spending accounts for healthcare and dependent care expenses 

• Paid holidays 

• Paid time off 

#LI-Onsite

Open positions at Barr Engineering Co. do not have application deadlines. Barr Engineering Co. is an equal opportunity employer, and all applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.