Life changing therapies. Global impact. Bridge to thousands of biopharma companies and their patients.
We are PCI.
Our investment is in People who make an impact, drive progress and create a better tomorrow. Our strategy includes building teams across our global network to pioneer and shape the future of PCI.
Summary of Objective:
The Administrative Support role ensures the smooth and efficient operation of the front desk, providing exceptional customer service while managing the flow of visitors, customers, and employees. In addition to front desk duties, you will assist the Executive Coordinator with various administrative tasks and may provide support to the Site VP/GM, Leadership Team, and staff. Responsibilities include communication, scheduling, organizing customer visits, arranging travel, and performing clerical tasks as needed.
Essential Duties and Responsibilities: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The essential duties and responsibilities include the following but other duties may be assigned.
- Provide administrative support to the ELT, Executive Leadership Coordinator, and Site VP/GM, completing a variety of tasks to ensure efficiency.
- Manage and maintain an active calendar of appointments, schedule meetings, and coordinate complex travel plans, including detailed itineraries and agendas.
- Prepare and submit expense reports; draft and edit confidential correspondence and business reports as needed.
- Prioritize and manage multiple tasks and deadlines, ensuring timely and proactive follow-through on projects.
- Coordinate travel arrangements through Concur, including flight bookings, accommodations, ground transportation, and meeting logistics.
- Schedule conference rooms for internal meetings and customer visits, ensuring all logistical requirements are met.
- Organize catering for meetings, including breakfast, lunch, and/or snacks as needed.
- Prepare correspondence, business reports, and presentations for the ELT, Executive Coordinator, and Site VP/GM.
- Oversee document flow, ensuring that all items requiring signature from the ELT, Executive Coordinator, or Site VP/GM are promptly routed and distributed.
- Order and maintain corporate office supplies, ensuring the office supply closet is stocked and organized.
- Coordinate the ordering of business cards for the ELT and Executive Coordinator.
- Assist with special projects as assigned by the Executive Coordinator or other senior leadership.
- Adhere to all relevant policies and procedures, including PCI, cGMP, and GCP guidelines.
- Demonstrate consistent attendance and punctuality as an essential function of the position.
- Perform other duties as assigned by the Manager or Supervisor.
Qualifications: The requirements listed below are representative of the knowledge, skill, and/or ability required for the stated position. Reasonable accommodations may be made to enable individuals with disabilities to perform the
essential functions.
Required:
- Associate's Degree in a related field and/or 1-3 years related experience and/or training.
- Basic Mathematical Skills
- Intermediate Computer Skills: Ability to perform more complex computer tasks and has knowledge of various computer programs.
- Full Professional Proficiency: Ability to speak, read, and write fluently and accurately on all levels pertinent to professional needs.
- Intermediate Reasoning: Ability to apply common sense understanding to carry out instructions that may be furnished in written, oral, or diagram form.
- Ability to deal with problems that involve several concrete variables in standardized situations.
Preferred:
- Ability to work independently and/or as part of a team.
- Ability to hold oneself in a professional manner.
- Ability to display a willingness to make decisions.
- Ability to adapt to changing work environments.
Join us and be part of building the bridge between life changing therapies and patients. Let’s talk future
Equal Employment Opportunity (EEO) Statement:
PCI Pharma Services is an Equal Opportunity/Affirmative Action Employer. We do not unlawfully discriminate on the basis of race, color, religion, age, sex, creed, national origin, ancestry, citizenship status, marital or domestic or civil union status, familial status, affectional or sexual orientation, gender identity or expression, genetics, disability, military eligibility or veteran status, or any other protected status.
At PCI, Diversity, Equity, and Inclusion (DEI) are at the core of our company’s purpose: Together, delivering life-changing therapies. We are committed to cultivating an inclusive workplace by holding ourselves accountable to the highest standards of understanding, fairness, respect, and equal opportunity – at every level. We envision a PCI community where everyone can belong and grow, and we strive to bring this vision to reality by continuously and intentionally assessing our people practices, policies and programs, marketing approach, and workplace culture.
What We Do
PCI is a leading provider of integrated pharmaceutical development services to the global healthcare market. With facilities in North America and Europe, PCI supports pharmaceutical and biotech companies with products destined for more than 100 countries around the world. PCI provides services for each stage of the product lifecycle – from early Phase I through commercial launch and long-term supply – and partners with customers to provide key insight and expertise in enabling successful commercialization and bringing lifesaving medications to patients. For more information, go to www.pci.com.
