Administrative Assistant

From a small family business to a multi-billion-dollar global company, Sonoco has been changing the face of products and packaging since 1899 — all while keeping the heart of “People Build Businesses” alive.

Our talented people are at the core of our growth, constantly reinventing the Sonoco wheel with brilliant solutions every year. Today we are a world leader in global packaging solutions with diversified operations in over 34 countries. We're extremely proud of our portfolio of brands, our achievements in sustainability and industrialization and the groundbreaking work accomplished by our people. 

PURPOSE OF POSITION: The Administrative Assistant will report to the Plant Manager and will work closely with members of the management and union leadership teams. This position will perform a variety of administrative tasks to support the efficient operation of the Menasha Paper Mill and its employees.

ESSENTIAL RESPONSIBILITIES: 

• Responsible for the timely and accurate coordination of the hourly plant payroll (UKG and Workday).
• Weekly scheduling of union employees. 
• Including vacations, personal holidays, partner trades, call-ins, leave-of-absences’ as needed.
• Act as the first point of contact regarding benefits for individuals in Menasha. Responds to employee questions in a timely manner (ex. insurance, short-term disability, etc).
• Act as a liaison between employees and corporate office. Collaborate with regional and/or corporate HR resources to ensure compliance and alignment with policies and programs for the organization to include recruitment, employment, compensation, benefits, and employee services.
• Facilitate temporary labor hiring (ex. summer students), new employee hiring, and support new employee orientation efforts with safety leadership.
• Setup new maintenance apprentices with the Department of Workforce Development. Track allowances for safety shoes and safety glasses for all employees and follow through on reimbursement as needed. 
• Schedule yearly biometric screenings, hearing tests, and safety shoe truck events.
• Partner with hiring managers and corporate recruiter to successfully support hiring and onboarding process including conducting onsite pre-hire drug screening, orientation, and new hire paperwork.
• Review current processes to standardize work and collaborate with leadership to improve efficiency.
• Manage the processing, maintenance, organization and accuracy of employee files, documentation and Workday reports. 
• Maintains HR related recordkeeping for plant (ex. disciplinary logs, calendars, pay rate/job changes, lines of progression, etc). Put up postings for new permanent position vacancies and for holiday notices and/or voluntary sign-ups. Tracks and informs supervisors of hourly performance review dates and submit EAN’s for job changes with element trees as needed.
• Tracks and consistently informs supervisors of progressive discipline needed for attendance issues following the Union CBA. Support the DBI process as needed.
• Partner with Safety to assist with audits, safety training, etc. as needed. Run reports for accruals and enter safety hours during month end. Assist with annual enrollment process and respond to employee questions.
• Maintain effective communication and working relationships with all levels of the business unit. Provide vacation relief for the Office Manager (primary back-up) and plant purchasing positions as needed.
• Assist office manager with assigned administrative tasks such as report generation and disposition, mailing filing, work processing, etc.
• Lead special projects including offsite functions to support employee morale.
• All other duties as assigned.

Knowledge & Skills Required:

• Bachelor’s degree required
• A minimum of 1 to 3 years of duties and responsibilities in a manufacturing environment. Experience with managing labor relations preferred.
• Willingness to relocate for developmental opportunities to advance career.
• Proficient and computer literate – Microsoft Word, Excel, PowerPoint, UKG, Workday, and Oracle.
• Have a high level of integrity, confidentiality, and ethical standards.
• Above average organizational and communication skills.

We are an equal opportunity employer, and we strictly prohibit and do not tolerate discrimination against employees, applicants or any other covered persons because of race, color, religion, national origin or ancestry, sex, pregnancy, sexual orientation, marital status, gender identity or expression, age, disability, genetic information, veteran status, or any legally protected characteristic.