Administrative Assistant III

To be successful in this role you must be high-energy, organized, and a self-starter who initiates and anticipates, communicates well, and has excellent project management, writing, and Microsoft Office skills with the ability to learn new technology platforms.
 

This is an on-site position at our Ecolab campus in Naperville, IL.
 

What You Will Do:

• Proactively manage calendars (Outlook) and schedule meetings for multiple executives.
• Produce high-quality presentations and other documents in Word, PowerPoint, and Excel.
• Store documents and manage group access to SharePoint and Teams sites.
• Make travel arrangements including logistics, agendas, developing itineraries, booking flights and accommodations.
• Prepare expense reports for executives and execute financial administrative tasks related to corporate card use and manage accurate processing of departmental invoices.
• Provide support to the broader team and division internal communications.
• Manage projects as requested such as supporting annual recognition events and external engagements.
• Make independent decisions regarding planning, organizing, and scheduling priorities for self, and executives.
• Support data and reporting needs of the field and corporate account sales organizations.

What’s in it For You:

• The opportunity to take on some of the world’s most meaningful challenges within a team that values innovation and new ideas.
• The ability to make an impact and shape your career with a company that is passionate about growth.
• The support of an organization that believes it is vital to include and engage diverse people, perspectives, and ideas to achieve our best.
   

Minimum Qualifications:

• High School Diploma or equivalent
• 5 years of professional experience
• Experience as an assistant reporting directly to senior management

Preferred Qualifications:

• Bachelor’s Degree
• Excellent grammar, punctuation, and spelling
• Understanding of deadlines with minimal supervision
• Ability to uphold confidentiality and effectively manage sensitive information
• Excellent organization, project management, and problem-solving skills with attention to quality
• Exceptional interpersonal skills; friendly and professional demeanor
• Advanced Microsoft Office skills (Word, Excel, PowerPoint), PowerBI, and Microsoft Outlook with the ability to become familiar with other key programs such as Workday
• Previous experience analyzing business insights and updating leadership on the results

Potential Customer Requirements Notice

To meet customer requirements and comply with local or state regulations, applicants for certain customer-facing roles may need to:

- Undergo additional background screens and/or drug/alcohol testing for customer credentialing.

- Be fully vaccinated for COVID-19, including a booster if eligible, unless a religious or medical accommodation is requested by the applicant and approved by Ecolab.

Americans with Disabilities Act (ADA) 

Ecolab will provide reasonable accommodation (such as a qualified sign language interpreter or other personal assistance) with our application process upon request as required to comply with applicable laws. If you have a disability and require accommodation assistance in this application process, please visit the Recruiting Support link in the footer of each page of our career website.