Administrative Assistant II (Executive Assistant to Managing Director)

JOB DESCRIPTION
Executive Support:

• Schedules and coordinates all activities, including meetings, travel, and car services.
• Manages highly sensitive information with discretion and tact.
• Greets and manages visiting members and guests.
• Produces meeting summaries and tracks priority projects and board memberships.
• Liaises with internal and external stakeholders
• Handles business finances, reconciles expenses, and manages financial records.
• Collaborates with the G&A team on various projects.

Travel, Meeting, and Event Support:

• Coordinates domestic and international travel arrangements, including visas and passport renewals.
• Organizes local and overseas meetings, ensuring meticulous attention to detail.
• Facilitates visa applications and logistics for international visitors.
• Manages communications and prioritizes urgent matters during the MD's absence.
• Coordinates various events, conferences, and training sessions.
• Manages complex calendars and schedules.
• Assists HR and G&A teams in planning company-wide events.
• Handles purchasing for office supplies and MD-led events and activities.
• Provides support to overseas executives, including visa and logistical arrangements.
• Collaborates with HR on employee engagement initiatives, such as town halls.

QUALIFICATIONS

• Bachelor's degree or equivalent experience.
• Proven experience as an Executive Assistant, preferably supporting a C-suite executive.
• Strong organizational and time management skills.
• Excellent written and verbal communication skills in English and Korean.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, OneNote).
• Ability to work independently and as part of a team.