Admin Manager

We are seeking an experienced and proactive Admin Manager to oversee and manage administrative operations across our Chennai office, while also supporting Hyderabad and Bangalore locations. The ideal candidate will be an individual contributor who thrives in a dynamic environment, can work hands-on, and is skilled in managing facilities, vendors, and people-related requirements for a workforce of approximately 450 employees.

Key Responsibilities

Facilities Management

• Oversee day-to-day facilities operations for the Chennai location, ensuring a safe, functional, and efficient workspace.
• Provide strategic oversight for Hyderabad and Bangalore office facilities to ensure alignment with company standards.
• Conduct regular audits of office premises and resolve maintenance and infrastructure issues promptly.

Vendor Management

• Identify, onboard, and manage vendors for housekeeping, security, pantry supplies, and other services.
• Negotiate and monitor vendor contracts, ensuring service quality and cost optimization.
• Maintain strong vendor relationships to address escalations and ensure timely delivery of services.

People and Employee Engagement

• Act as the point of contact for employee requirements related to workspace, facilities, and administrative support.
• Partner with HR to facilitate employee engagement activities, events, and celebrations.
• Ensure employee satisfaction with administrative services through regular feedback and improvement initiatives.

Budgeting and Compliance

• Prepare and manage budgets for facilities and administrative operations across locations.
• Ensure compliance with local regulations, safety standards, and company policies.
• Maintain accurate records and documentation for audits and compliance checks.

Coordination and Oversight

• Coordinate with local teams in Hyderabad and Bangalore to address administrative needs and challenges.
• Provide updates to leadership on the status of facilities, operational efficiencies, and improvement plans.
• Be available on-ground in Chennai and travel occasionally to oversee Hyderabad and Bangalore operations.

• 8–12 years of experience in facilities and administrative management, preferably in a multi-location setup.

• Strong knowledge of vendor management, office operations, and workplace safety standards.
• Proven ability to manage operations for a headcount of 450+ employees.
• Experience handling budgets, contracts, and compliance requirements.
• Proactive and hands-on approach to problem-solving and management.
• Excellent communication and interpersonal skills.
• Ability to work independently as an individual contributor while collaborating across teams.
• Strong organizational skills with the ability to multitask and prioritize effectively.
• Bachelor’s degree in Business Administration, Facilities Management, or a related field (preferred).

We’re on a Mission

In 2005, we disrupted the life sciences industry by introducing the world’s first digital validation lifecycle management system. ValGenesis VLMS® revolutionized compliance-based corporate validation activities and has remained the industry standard.

Today, we continue to push the boundaries of innovation ― enhancing and expanding our portfolio beyond validation with an end-to-end digital transformation platform. We combine our purpose-built systems with world-class consulting services to help every facet of GxP meet evolving regulations and quality expectations.

The Team You’ll Join

• Our customers’ success is our success. We keep the customer experience centered in our decisions, from product to marketing to sales to services to support. Life sciences companies exist to improve humanity’s quality of life, and we honor that mission.​
• We work together. We communicate openly, support each other without reservation, and never hesitate to wear multiple hats to get the job done.
• We think big. Innovation is the heart of ValGenesis. That spirit drives product development as well as personal growth. We never stop aiming upward.
• We’re in it to win it. We’re on a path to becoming the number one intelligent validation platform in the market, and we won’t settle for anything less than being a market leader.​

How We Work

Our Chennai, Hyderabad and Bangalore offices are onsite, 5 days per week. We believe that in-person interaction and collaboration fosters creativity, and a sense of community, and is critical to our future success as a company. 

ValGenesis is an equal-opportunity employer that makes employment decisions on the basis of merit. Our goal is to have the best-qualified people in every job. All qualified applicants will receive consideration for employment without regard to race, religion, sex, sexual orientation, gender identity, national origin, disability, or any other characteristics protected by local law.