Admin Assistant

Who are we?

Howden is a collective – a group of talented and passionate people all around the world. Together, we have pushed the boundaries of insurance. We are united by a shared passion and no-limits mindset, and our strength lies in our ability to collaborate as a powerful international team comprised of 18,000 employees spanning over 100 countries.

People join Howden for many different reasons, but they stay for the same one: our culture. It’s what sets us apart, and the reason our employees have been turning down headhunters for years. Whatever your priorities – work / life balance, career progression, sustainability, volunteering – you’ll find like-minded people driving change at Howden.

The Role 

We are looking for someone who will provide administration support to a nominated team. They will carry out a range of administrative duties to support the work of their team and will ensure that their activities are completed in accordance with the relevant Company and/or Group policies.

What you’ll do 

• Manages assigned projects and contribute to other projects as required

• Provides relevant management information to senior management

• Process expenses using the Company systems (Chrome River), with awareness to the Company’s expense policy.

• Coordinate and book business travel, whilst keeping up to date with the latest travel restrictions and requirements.

• Assist in creating Excel reports for management meetings.

• Take minutes for meetings where appropriate.

• Data entry and data computation on Company systems and Excel Spreadsheets

• Ensure up to date records are always maintained on the Company systems for the department

• Responds to the clients (both internal and external) requirements as appropriate

• Remains aware of external, industry, legal and regulatory developments etc to ensure practice and outputs are of a sufficiently high standard

Who we’re looking for 

• Experience not essential, training will be given. However, preference will be given to applicants who have some experience of working in an office environment in an administrative capacity and a desire to work in insurance.

• Basic technical knowledge of FCA regulations as they pertain to insurance intermediaries

• Understanding of processes and procedures within the insurance market

• Attention to detail with ability to produce accurate documentation and to file documents appropriately

• Ability to work effectively within a team

• Prioritisation and organisational skills

• Self-motivated

• Competent IT skills, including but not limited to Microsoft Word, Excel and PowerPoint

• Ability to communicate effectively, both verbally and in writing, with internal and external stakeholders

• GCSE’s (or equivalent) including English essential

What do we offer in return?

A career that you define. At Howden, we value diversity – there is no one Howden type. Instead, we’re looking for individuals who share the same values as us:

• Our successes have all come from someone brave enough to try something new

• We support each other in the small everyday moments and the bigger challenges

• We are determined to make a positive difference at work and beyond

Reasonable adjustments

We're committed to providing reasonable accommodations at Howden to ensure that our positions align well with your needs. Besides the usual adjustments such as software, IT, and office setups, we can also accommodate other changes such as flexible hours* or hybrid working*.

If you're excited by this role but have some doubts about whether it’s the right fit for you, send us your application – if your profile fits the role’s criteria, we will be in touch to assist in helping to get you set up with any reasonable adjustments you may require.

*Not all positions can accommodate changes to working hours or locations. Reach out to your Recruitment Partner if you want to know more.

Permanent