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The AR Specialist is responsible for posting payments, customer and Inter Company, to all Vincit Group companies. This individual is responsible for posting all incoming cash and working with Collections, Controller and AP Department for coding as needed to complete day-to-day tasks. This individual must be a team player with strong communication and time management skills. This individual must be able to prioritize and be self-directed in getting all customer payments posted on a daily basis.
JOB SUMMARY:
The AR Specialist is responsible for posting payments, customer and Inter Company, to all Vincit Group companies. This individual is responsible for posting all incoming cash and working with Collections, Controller and AP Department for coding as needed to complete day-to-day tasks. This individual must be a team player with strong communication and time management skills. This individual must be able to prioritize and be self-directed in getting all customer payments posted on a daily basis.
EDUCATION:
Required: High school diploma or GED; or equivalent combination of education, training, and experience.
Preferred: An Associate Degree in Business Management or related field preferred; or equivalent combination of education, training, and experience.
EXPERIENCE:
Required: One to two years of previous accounting or related experience.
Preferred: Two years of experience working in a midsized company’s accounting department completing accounts receivable tasks.
POSITION REQUIREMENT(S): Specialized Skills/License/Certification
Required: Must possess strong customer service focus, social and interpersonal skills, and active listening skills. Previous experience of posting cash and working with internal and external customers. Ability to address concerns and communicate clearly and efficiently. Ability to excel in a fast paced environment and meet time-sensitive deadlines.
Preferred: Proficiency in MS Office, experience generating Accounts Receivable Reports. Prefer experience with ERP X3 accounting software.
CORE COMPETENCIES (Essential Job Functions):
1) Posting cash for 22 companies within the Vincit Group including incoming wires, checks, and credit cards.
2) Responsible for checking incoming bank wires and ACH payments every morning before posting to customer accounts in ERP software.
3) Responsible for scanning all transactions and electronically filing all records of payments from customers and inter-company transactions.
4) Working with Collections on special projects as needed to reconcile customer accounts.
5) Duties also include speaking with customers to take credit card payments, sending ACH paperwork, providing W-9’s, and invoice copies.
6) When needed responsible for the billing of assigned companies within the Vincit Group, which includes communicating very closely with VP’s to gather needed customer profile and billing information.
7) This also includes working closely with customer purchasing departments to retrieve PO numbers.
8) Works with our Assistant Controller at the end of each month to help reconcile bank accounts in relation to cash posting.
9) Communicate with customers to resolve any credit card issues when needed.
10) Completes special projects upon requests, and other duties may be assigned.
VIN123
If you like wild growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us!
What We Do
The Vincit Group is a vertically-integrated organization of member companies that provides a single-source solution for chemical services, contract management, and automation and process engineering solutions throughout the U.S., Canada, and South America.
Our member companies are experts in their individual specialties. Each member company focuses on its core competency to provide maximum value to our clients. This vertically-integrated model allows us to lower your total cost of operation more effectively than our competitors. Whether you require equipment, customized chemical support, specialized logistics and delivery, or outsourced services—including professional plant sanitation management, continuous training, facilities wastewater management, or human resources and safety expertise—our goal is to improve your business.
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