Accounts Receivable Specialist

Accounts Receivable Specialist

MacroFab is the first digital marketplace and intelligent manufacturing platform focused on the $500B market in contract electronics manufacturing. Our technology and services allow customers to rapidly bring new products to market and consume manufacturing as a virtualized resource by offering instant price quotes, rapid prototyping services, and production at scale through a network of factories in North America. Our partners gain a source of low overhead manufacturing jobs, allowing them to fully subscribe their factory capacity and eliminate idle time.

Job Summary:

As an Accounts Receivable Specialist, you will play a crucial role in managing and optimizing the accounts receivable process. You will be responsible for ensuring that payments from customers are received on time, accounts are accurately reconciled, and any discrepancies are resolved promptly. This position requires a keen attention to detail, strong communication skills, and the ability to work collaboratively with cross-functional teams.

Key Responsibilities:

Invoice Generation: Prepare and send accurate invoices to customers for products or services rendered, ensuring adherence to company pricing and billing policies.

Payment Processing: Record and process incoming payments, including checks, electronic transfers, and credit card payments, in a timely and accurate manner.

Account Reconciliation: Reconcile customer accounts, resolving discrepancies and ensuring that all outstanding balances are accurately reflected.

Collections: Monitor overdue accounts and follow up with customers to collect outstanding payments through phone calls, emails, and written communication.

Credit Management: Review and assess creditworthiness of new and existing customers, recommending credit limits and terms based on analysis.

Customer Relations: Maintain positive relationships with customers, addressing their inquiries and concerns related to invoices and payments promptly and professionally.

Reporting: Generate and analyze accounts receivable reports to provide insights on cash flow, aging, and collections performance to management.

Documentation: Maintain organized and up-to-date records of customer interactions, payment receipts, and other relevant documentation.

Compliance: Ensure compliance with accounting standards, company policies, and relevant laws and regulations related to accounts receivable.

Process Improvement: Continuously evaluate and suggest improvements to the accounts receivable process to enhance efficiency and accuracy.
Collaborate with other departments to ensure sales data accuracy.

Qualifications:

Bachelor's degree in Accounting, Finance, or a related field (preferred).

Proven experience as an Accounts Receivable Specialist (typically 3+ years).

Proficiency in accounting software (e.g., NetSuite) and Microsoft Excel.

Strong understanding of accounting principles and accounts receivable best practices.

Excellent communication and interpersonal skills.
Experience managing the flow and details of sales orders.