Accounts Receivable Specialist

About Everfield

Everfield buys, builds, and grows European vertical market and specialist software companies, providing them with the tools they need to move to the next level. Our mission is to foster ambition, fuel growth, and unlock opportunities for Europe’s software ecosystem.

Companies in the Everfield ecosystem follow a decentralised model, maintaining their team, brand, and offices, while focusing on what they do best - building products and supporting customers. Everfield provides support in talent acquisition, HR, and access to a team of experts in building and growing European B2B SaaS companies who consult on financial and operational topics. Founded in 2022, Everfield has an ecosystem presence in 7 countries, and growing.

About the role

We are seeking a detail-oriented and analytical Accounts Receivable Specialist to join our finance team. The Accounts Receivable Specialist will play a critical role in managing the company's receivables, ensuring timely and accurate invoicing, monitoring customer payments, and resolving outstanding issues. The ideal candidate has a strong understanding of accounts receivable processes, excellent analytical and communication skills, and a focus on customer satisfaction.

What you will do

• Review customer contracts, sales orders, and pricing agreements to ensure accuracy and adherence to billing guidelines.

• Generate and distribute accurate and timely customer invoices, ensuring compliance with contract terms, pricing, and billing requirements.

• Investigate and resolve invoice disputes in a timely manner, collaborating with internal teams, such as sales, customer service, and operations, to address customer concerns.

• Perform billing reconciliations, comparing invoices with sales records and resolving any discrepancies or variances.

• Analyze billing trends, patterns, and key performance indicators (KPIs) to identify opportunities for process improvements and efficiency.

• Monitor customer accounts to ensure timely receipt of payments and follow up on overdue accounts, including sending payment reminders and initiating collection activities.

• Conduct regular analysis of accounts receivable aging reports, identify delinquent accounts, and take appropriate actions to resolve outstanding balances.

• Reconcile customer accounts, including applying cash receipts, adjusting entries, and issuing credit or debit memos when necessary.

• Maintain accurate and up-to-date records of customer interactions, payments, and collection efforts in the accounts receivable system.

• Prepare and analyze accounts receivable reports, providing insights and recommendations to management regarding credit risk, collection strategies, and process improvements.

• Collaborate with the credit and collections team to establish credit limits, review credit applications, and monitor credit exposure.

• Assist with month-end and year-end closing activities, including reconciliations, journal entries, and financial reporting related to accounts receivable.

• Stay informed about industry best practices, regulatory requirements, and emerging trends in accounts receivable management.

Requirements:

1. Good written and spoken German proficiency (B1/B2) would be highly desired, with spoken and written English at a minimum of B2.

2. Bachelor's degree in Accounting, Finance, or a related field. Relevant certifications (e.g., Certified Credit Professional) are a plus.

3. Minimum 3 years of experience in billing operations, accounts receivable, credit, or related finance roles.

4. Strong knowledge of accounts receivable processes, credit policies, and billing procedures.

5. Proficiency in using accounting software, ERP systems, and MS Excel for data analysis and reporting.

6. Excellent analytical skills, with the ability to interpret financial data, identify trends, and provide insights to improve collection processes.

7. Strong attention to detail and accuracy in processing financial transactions and maintaining records.

8. Exceptional communication skills, both written and verbal, with the ability to interact professionally with customers and internal stakeholders.

9. Proven ability to prioritize tasks, meet deadlines, and manage multiple responsibilities in a fast-paced environment.

10. Customer service-oriented mindset, with the ability to build positive relationships with customers and resolve issues effectively.

11. Knowledge of credit risk assessment and collection techniques is an asset.