Xello is looking for an Accounts Payable (AP) & Systems Analyst__
Who are you?
You are a detail-oriented and proactive Accounts Payable (AP) & Systems Analyst seeking to join a finance team in an entrepreneurial organization. You have experience managing vendor invoices, payments, expense claims, and credit card reconciliations while contributing to regular reporting and analysis. With experience in NetSuite, you’re ready to play a key role in automating manual processes and improving the overall efficiency of the AP function in a dynamic finance environment.
Sound exciting to you? Read on!
What you’ll do…
- Process, review, and reconcile vendor invoices and payments accurately and on time
- Handle employee expense claims, ensuring compliance with company policies and guidelines and timely payment and reconciliation against the accounting software
- Perform credit card reconciliations and resolve discrepancies promptly
- Generate and analyze monthly financial reports, such as monthly operating expense analysis, against the budget under various income statement captions related to Operating Expenses and Cost of Goods Sold
- Identify opportunities to automate and streamline AP processes, leveraging NetSuite and other tools
- Collaborate with cross-functional teams to enhance workflows and systems, such as the purchase order process
- Maintain and update vendor records to ensure accuracy and compliance
- Assist in month-end and year-end closing activities related to AP, such as AP Aging reconciliations, accruals, royalty calculations, and intercompany entries
What we’re looking for…
- Proven experience as an AP Analyst or similar role in finance
- Strong proficiency in NetSuite and familiarity with its AP functionalities
- Solid understanding of AP processes, reporting, and reconciliation
- Advanced Excel skills, including working with large datasets and creating reports
- A self-starter with the ability to identify system inefficiencies and implement automation solutions
- Excellent organizational and time management skills with a keen eye for detail
- Excellent problem-solving and analytical skills
- Ability to manage multiple priorities in a fast-paced environment
- Strong communication skills and the ability to collaborate across teams
Nice to have (optional)...
- Experience in process improvement and system automation
- Knowledge of Canadian GAAP and related practices
- Background in finance-related reporting and analysis such as detailed operating expense variance analysis against the budget on a monthly basis
We are Xello, formerly Career Cruising, the leading developer of future readiness programs in North America (soon the world!). Our mission is to help anyone, anywhere in the world create a successful future through self-knowledge, exploration, and planning.
We believe that by bringing our best selves to our work and collaborating with each other, we can change the world. We are a diverse group of people who work hard, laugh often, and like to share in each other’s lives. We are an inclusive, equal opportunity employer.
Embracing agile practices, cultivating an innovative mindset, and keeping our users at the heart of what we do are a few of our core values.
In addition to working with leading technologies, we are committed to continuous learning and growth through internal/external training and mentoring, which includes a PD budget for every employee.
For our Canadian based staff, we also offer:
- Flexible work arrangements including hybrid and remote
- 4 weeks of vacation
- Employer-paid health and dental benefits
- 4-month top-up for parental leave
- Group RRSP with 3% matching
For our US based staff, we also offer:
- Remote work environment
- 4 weeks of vacation
- 80% employer-paid health benefits
- 4-month top-up for parental leave
For our UK based staff, we also offer:
- Flexible work arrangements that include hybrid and remote
- 28 days annual leave (inc. 3 days at Christmas) + bank holidays. With additional annual leave days added to reward long service
Like what you hear? Apply now!
Top Skills
What We Do
Xello is the only online college and career readiness program that’s inclusive, engaging, and empowering for your entire district community.
Established in 1997, Xello is currently used by over 20,000 institutions across North America, including schools, employment agencies, libraries, colleges, and universities.
Xello’s mission is to help anyone, anywhere in the world create a successful future through self-knowledge, exploration, and planning. Started by three friends who sought a way to answer the “what’s the right path for me” question, our online software programs are used globally by millions of students, educators, and adults.
Xello is committed to continually updating and improving our products to better serve clients now and in the future. To this end, we invest heavily in research and development, we listen carefully to our clients' needs and expectations, and we seek out complementary partnerships and alliances to ensure Xello remains at the forefront of future readiness.
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