Accounting and Billing Specialist

Twinstate Technologies is where cybersecurity, IT, and client satisfaction come together. With over 50 years of industry leadership in Managed Cybersecurity and IT, we prioritize security above all, adhering to industry standards in our designs to safeguard our clients' systems and ensure business continuity. As dedicated partners, we boost productivity and enhance their bottom line, delivering tailored solutions that exceed expectations. Twinstate Technologies is where innovation meets Exceptional Experiences for our clients.

Our Core Values are the deeply ingrained principles that guide all our company’s actions. 

• Integrity - A cohesive blend of trust, support, honesty that is threaded into our day-today activities/actions.
• Innovation - Transforming expectations in a manner that educates and utilizes all resources to provide an "Exceptional Experience".
• Grit - Is the courage to persevere through times of struggle. Recognizing these times are when true breakthroughs happen, leading to the path of growth and achievements.
• Continuous Improvement - Words are in alignment with actions. Individuals are accountable to contribute to the team through knowledge transfer, expertise, team-focused approach to solving issues and creating efficiencies.
• Team Driven - The foundation to success. We recognize the value in each other, support one another, practice active listening, and be positive contributors.

Position Summary:

We are seeking a quick-learning, detail-oriented Accounting professional a with a solid foundation in accounting principles. The ideal candidate will possess a degree in accounting and will be capable of handling a variety of accounting functions common in a small business environment.

This role requires someone who is proactive, highly organized, and has a strong sense of urgency in managing tasks and meeting deadlines. Familiarity with Sage Intacct is a strong plus, and experience with contract or agreement-based billing or ConnectWise software is highly desirable. Requires in office work in Morrisonville NY, working with teammates in other states.

Responsibilities may include:

• Accounts Payable (AP):
• Process vendor invoices, ensure timely payments, and reconcile vendor statements.
• Accounts Receivable (AR):
• Audit and generate invoices for Clients for work completed.
• Generate and process Client invoices, including those related to recurring service agreements.
• Review, update, audit, and invoice contract-based or subscription billing related to typical MSP (Managed Service Provider) operations.
• Ensure accuracy and timeliness of billing cycles.
• Process incoming payments and follow up on overdue accounts as needed.
• Complete daily bank deposits with onsite scanner.
• Bank Reconciliations:
• Prepare and review monthly bank reconciliations for accuracy and completeness.
• General Ledger Maintenance:
• Assist with journal entries, account reconciliations, and month-end closing activities.
• Financial Reporting Support:  
• Assist with the preparation of internal financial reports as needed.
• Expense Tracking & Analysis:
• Monitor business expenses and ensure they are accurately recorded and categorized.
• Cross-Functional Support:
• Collaborate with other departments to provide accounting support for various projects and initiatives.

Qualifications:

• College degree in accounting.
• Ideally 2-3 years of experience in accounting roles.
• Proficient in Microsoft Excel and general accounting software.
• Experience with Sage Intacct a bonus.
• Experience with contract/agreement-based billing or ConnectWise software is a plus.
• Strong understanding of GAAP and accounting best practices.
• Excellent attention to detail, organizational, and time management skills.
• Ability to work independently and handle multiple priorities in a small business setting.
• Strong communication skills and a collaborative mindset.

Preferred Attributes:

• Quick learner who can adapt to new systems and processes efficiently.
• Demonstrated adaptability and comfort with change in a dynamic environment.
• Proactive mindset with the ability to anticipate needs and take initiative.
• Strong sense of urgency and ability to meet tight deadlines.
• Highly organized with strong follow-through.
• Expert in time management, prioritization, and juggling multiple tasks.
• Experience in a small business or startup environment.
• Familiarity with billing models and accounting needs for technology service providers.
• Enjoys rapid pace and innovation in business.