Accountant

About Us

At The Huntington, we believe that having a team of diverse backgrounds and voices working together will enable us to support and promote the appreciation of the humanities, the arts, and botanical science. The Huntington is proud to be an equal opportunity employer and is committed to providing employment opportunities regardless of race, religious creed, color, national origin, disability, sex, gender, gender identity, sexual orientation or any other characteristic protected by local, state or federal law.

The Huntington

Founded in 1919, The Huntington Library, Art Museum, and Botanical Gardens is a collections-based research and educational institution open to the public, housing world-class library, art, and botanical collections. Its mission is to support research and promote education in the arts, humanities, and botanical science and to display and interpret its extraordinary resources for diverse audiences.

The Culture

Here we are committed to the highest of standards in all that we do – from preserving and protecting the collections, to exhibitions, educational and scholarly programming, visitor and reader services, and beyond.  Achieving excellence across these pursuits requires a diversity of perspectives, expertise, experience, and methodologies. We are better together.  We believe an explicit commitment to diversity, equity, and inclusion directly impacts and improves staff and audience engagement and experience. 

Job Description

About the Role

The Huntington’s Finance team is seeking an  Accountant who is proactive, self-directed, and who will be an exceptional addition to our team. Reporting to the Manager of Accounting, responsibilities include the accurate processing and reporting of revenue transactions, monthly and quarterly sales tax calculations and remittance, fixed asset accounting, and assistance in the preparation of the annual Form 990 return. The candidate will have a good understanding of finance/accounting reporting, processes, procedures and internal controls. We are looking for a candidate who thrives in a team environment and gains personal satisfaction when sharing knowledge and partnering with teams across the organization.

Essential Duties

The following reflects the essential duties for this position but does not restrict the tasks that may be assigned. Management may assign or reassign duties and responsibilities of this job at any time. To perform this job successfully, an individual must be able to perform essential duties satisfactorily with or without reasonable accommodation.

• On a daily basis, record and analyze membership, admission, and program revenue (and respective processing fees) using external reports provided by our third-party ticketing system (Ticketure)

• On a daily basis, record and analyze the Huntington Store retail revenue using external reports provided by our third-party point-of-sale systems (Teamwork & Shopify)

• Maintain customer master file in Workday

• Prepare customer invoices and revenue recognition activities with close coordination with the Special Events and Filming Departments

• Support other revenue related activities as needed (back-up):

  • Record contribution and pledge revenue from a variety of sources (i.e., cash check, credit card, lockbox, stock gifts, online channels, etc.) and work with department staff to determine the correct general ledger and revenue allocations

  • Assist with the monthly revenue reconciliations between the Finance and Advancement teams

• Adhere to the month- and quarter-end general ledger close timelines and any external audit requests

• Responsible for all sales and use tax monthly estimated tax submissions and the quarterly filing of the sales tax return

• Preparation of fixed asset related journal entries and audit schedules, including asset capitalization, construction-in-progress, and depreciation.

• Prepares grant reimbursement requests, accruals, and ad hoc reporting on grants for Advancement as needed

• Assists in the preparation of the annual Form 990 with external tax advisers, as well as other required tax submissions

Candidate Requirements and Experience

Experience:

• Bachelor’s degree in accounting or related field is required or equivalent experience

• Minimum of 3 years of accounting experience

• Experience with accounting in a nonprofit institution (preferred)

Knowledge, Skills, Abilities:

• Proficient with Microsoft Excel and its key functions (i.e., pivot tables, vlookups)

• Basic accounting principles (GAAP) understanding, specifically around revenue and accounts receivable

• Experience in nonprofit tax preparation (preferred)

• Strong analytical skills and ability to work collaboratively with others

• Effective planning and priority setting; ability to manage several workstreams of various complexity while meeting various deadlines

• Strong work ethic, well organized, and a self-starter

• Detail oriented, professional attitude, and reliable

• Strong interpersonal, written, and verbal communication skills

• Workday software system experience (highly preferred)

Working Conditions

• This position is based at The Huntington’s offices in San Marino, CA. Working hours will be 37.5 hours per week.

• Work is primarily performed in an office environment; prolonged periods of sitting, use of computers and standard office equipment required to accomplish work objectives.

• Remote work up to two days per week may be possible.

• Pay Rate/ Range: $35.00- $37.00/hr. Commensurate on experience.

• Medical, Dental, Vision  

• 403(b) retirement plan and matching retirement plan with an outstanding employer match 

• Some hybrid remote work available

• Considerable paid time off, including annual leave, sick leave, and holidays 

• Discounts for staff in The Huntington Store and restaurants 

• Free admission to various museums and cultural institutions 

• Free passes each month to welcome family and friends to visit the grounds 

EEO IS THE LAW

EEO IS THE LAW - SPANISH