Workplace Operations Co-Ordinator

Workplace Operations Co-Ordinator

We are looking for a Workplace Operations Co-Ordinator to join our high performing team. If you are excited by technology, have a facilities background and looking for a role that will challenge you, provide you with the tools and support to develop your career then IAS is the place for you! 

What you’ll get to do:

Based in the Pune office, looking after the day-to-day operations for our India employees in Pune and Gurugram. This would suit an individual who is looking to build and develop their facilities management experience. You will partner with key stakeholders across the business including Finance, HR, Marketing, IT and Legal teams.

Facility Coordination
- Responsible for maintenance and presentation of the office environment with exceptional attention to detail that matches the very highest standards of a corporate office environment regionally, including conference rooms and kitchens
- Ensure compliance with health and safety regulations
- Actively maintain all requests via the Zendesk ticketing system
- Service new hires and terminations
- Assist with creating/maintaining guidelines and procedures to improve efficiencies for security,         facilities, mailroom and internal event operations
- Assist with internal/external events
- Minor assembly, and troubleshooting of facility-related equipment
- Demonstrate creative thinking and problem-solving
- Foster/create/maintain office culture through amenities program, ERG support, and company celebrations

Construction / Renovation
- Assist with small renovations
- Work with specified vendors to develop the scope of work
- Assisting with move coordination and communications
- Source any vendors necessary to complete small internal projects

Real Estate/Space Management
- Proactively track and manage building requests and issues
- Assist with security, corporate disaster recovery, business continuity planning and execution as it relates to the locations you support
- Assist with space planning and utilisation of corporate offices regionally

Financial Responsibilities
- Track recurring costs
- Track an approved operating budget while still providing the best quality service
- Facility-related general purchasing

What you’ll bring: 

• Ideally 2-4 years of Project, Property and Facility experience
• Certifications or Continued Studies specifically in Facility Management are a plus
• Experience with vendor management, furniture reconfigurations, and safety and security procedures
• Ability to effectively multi-task, seamlessly combining both delegation to personnel and direct line-item contribution to detailed projects
• Strong decision-making skills and ability to meet deadlines and advance processes with very little supervision
• Proven track record dealing with Health & Safety, certification or qualifications would be advantageous (Fire Safety, First Aid, etc)
• Ability to self-generate necessary documents and reports
• Demonstrate our culture of service excellence 
• Outstanding organisational and follow-through skills including meticulous attention to detail

About Integral Ad Science

Integral Ad Science (IAS) is a leading global media measurement and optimization platform that delivers the industry’s most actionable data to drive superior results for the world’s largest advertisers, publishers, and media platforms. IAS’s software provides comprehensive and enriched data that ensures ads are seen by real people in safe and suitable environments, while improving return on ad spend for advertisers and yield for publishers. Our mission is to be the global benchmark for trust and transparency in digital media quality. For more information, visit integralads.com.

Equal Opportunity Employer:

IAS is an equal opportunity employer, committed to our diversity and inclusiveness. We will consider all qualified applicants without regard to race, color, nationality, gender, gender identity or expression, sexual orientation, religion, disability or age. We strongly encourage women, people of color, members of the LGBTQIA community, people with disabilities and veterans to apply.

California Applicant Pre-Collection Notice:

We collect personal information (PI) from you in connection with your application for employment or engagement with IAS, including the following categories of PI: identifiers, personal records, commercial information, professional or employment or engagement information, non-public education records, and inferences drawn from your PI. We collect your PI for our purposes, including performing services and operations related to your potential employment or engagement. For additional details or if you have questions, contact us at [email protected].

To learn more about us, please visit http://integralads.com/ 

Attention agency/3rd party recruiters: IAS does not accept any unsolicited resumes or candidate profiles. If you are interested in becoming an IAS recruiting partner, please send an email introducing your company to [email protected]. We will get back to you if there's interest in a partnership.

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