Office Manager

Who we are

At OpenUp, our mission is to make mental well-being accessible to everyone. We support companies, their employees, and employees' families with mental well-being. Our OpenUp platform provides employees and their families with direct access to mental well-being check-ins, online courses, articles, videos, interactive group sessions, mindfulness sessions, and a team of experienced experts. We believe that physical and mental well-being go hand in hand, and that lifestyle factors such as nutrition, sleep, and stress management are key to achieving balance. By integrating our Lifestyle Experts to the platform with a focus on nutrition, exercise and sleep, we ensure a holistic approach to health. We strive to build high-performing teams that help people develop to their fullest potential. We take pride in raising the bar and achieving the next level.
OpenUp is ranked number 1 on the LinkedIn Top Startups 2023 list and is rapidly growing. We are expanding our international teams and we search for like-minded talent. We are already helping over 1500+ (international) companies and 300.000+ employees, e.g. Rituals, Deloitte, Decathlon, Miele, KPMG, Adyen and McDonalds. 

Curious to learn more about who we are and what we do? Let us explain it a bit more in this video! 

Your job

We’re looking for a dedicated and ambitious Office Manager to support our day-to-day operations and executive team in a supportive and dynamic environment. You’re detail-oriented, highly organized, and ready to step into a role where your contributions truly matter.

At OpenUp, we believe people are at the heart of everything we do. You share this mindset, fueled by teamwork and effective communication across all levels. You’re enthusiastic about mental health—seeing it as fundamental to well-being and you’re motivated to contribute to our mission of well-being for all by bringing a positive impact to it through your work.

You’re also a self-starter, and you bring a proactive spirit of resilience and optimism: you learn from setbacks, get back up, and celebrate each success. Our ambitious mission calls for driven and passionate people. Ready to join us?

Workplace Management:

• Promote a positive office environment encouraging engagement and collaboration.
• Handle facility management: coordinating office maintenance, office supplies, and liaising with service providers to ensure a smooth, efficient workspace.
• Coordinate a small team of office assistants.
• Handle administrative tasks, such as scheduling meetings, managing calendars.
• Organize company-wide communications and initiatives such as events, training, and other special initiatives.
• Support HR with tasks, such as welcoming candidates and assisting with administrative paperwork

About you

You are motivated to work in a fast-paced startup environment. Your values align with OpenUp's mission, openness to cultural diversity, genuine motivation to help, and a long-term orientation for finding lasting solutions. You thrive in a dynamic and growing work environment. 

Next to that:

Required Skills:

• Native in Dutch, with strong written and verbal communication skills in English.
• Minimum 1+ years of experience working in a startup, scale-up or a fast paced environment.
• Proactive and efficient attitude.
• Resilience and flexibility- everyday will look different.
• Experience organizing meetings and travel itineraries/ arrangements 
• Skilled in effective communication across all levels of the organization, including employees, C-level executives, and external partners.

Desirable skills:

• Ability to multitask and prioritize tasks
• Excellent time management and organizational skills
• Attention to detail
• Reliable and proactive attitude
• Clear and transparent communication
• Professional discretion

What you get

OpenUp is fast growing and you have the chance to become part of this challenging journey. Your high impact role in this early-stage scale-up offers a lot of great opportunities and chances to grow with us. 

You are working in a diverse and international environment from our offices in the heart of Amsterdam. We like to have fun together with a lot of team building activities like our weekly ‘borrels’ and after work sport classes, the yearly ski-trip and our Padel tournament. Which makes our work fun, challenging and dynamic. Next to that:

• 28-32 hours contract
• Working hours are from 8:30 am to 5:00 pm.
• Daily healthy and vegetarian lunch at our office.
• Free and unlimited access for you and your family to all our products including our psychologists.
• The values we give to our clients, we also practice on ourselves and team members!
• Room for discussion, reflection, personal development and education.
• A nice work atmosphere, with joint lunches and drinks.

Next steps

Excited about this role at OpenUp? We love to learn more about you. Send us your application (in English) through our website and we will be in touch with you soon. Do you have any questions? You can look at our frequently asked questions. Is it not answering your questions or you have a comment? Please don't hesitate to contact our Talent Acquisition Specialist, Paola. 

Paola Garcia – Linkedin

E-mail: [email protected]

At OpenUp, everyone is welcome to apply - regardless of color, age, gender, nationality or any other label. We embrace what makes you unique and we believe that a diverse team is crucial to success. If you are ready to OpenUp, join us!